Access Cookbook, 2nd Edition [Electronic resources] نسخه متنی

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Access Cookbook, 2nd Edition [Electronic resources] - نسخه متنی

Ken Getz; Paul Litwin; Andy Baron

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Recipe 16.2 Display Multiple Smart Tags on Multiple Forms

16.2.1 Problem

I have a table in my database that is used for many forms.
I'd like to use the Person Name smart tag as well as
the Date smart tag on the LastName field. I have already created the
forms. How can I create multiple smart tags on LastName without
having to create them separately on each form?

16.2.2 Solution

It's understandable that you might want to use the
Date smart tag in conjunction with the Person smart tag. Fortunately,
Access easily supports assigning multiple smart tags to a control on
a form or a field in a table.

You can take two actions with the built-in Date smart tag:

  • Schedule a meeting.

  • Display your calendar.

If you create a smart tag on a field in a table, then any forms you
create subsequently will inherit the smart tag. The documentation
states that previously existing forms will not inherit a smart tag
created on a table field if the smart tag is created after the forms.
However, the help file was apparently written before additional
functionality was added that does allow for forms to inherit smart
tags, as you'll see in this recipe.

Follow these steps to add the Person and Date smart tags to the
LastName field in the Employees table:

  1. Open the Employees table in the sample application in design view.

  2. Select the LastName Field and click the builder button to the right
    of the Smart Tags property at the bottom of the General tab.

  3. Select the Person Name and Date checkboxes in the Smart Tags dialog
    box and click OK. This will create the following entry in the Smart
    Tags property, where the smart tags are listed in a
    semicolon-delimited string:

  4. Click to the left of the Smart Tags property, and you will see
    another smart tag, which when expanded includes the option Update
    Smart Tags everywhere LastName is used. Select this option, and
    select any existing forms you wish to inherit the new smart tags. In
    this example, frmEmployees can inherit the smart tags.

  5. Save the table and view it in datasheet view. Figure 16-4 shows the Date smart tag menu displayed for
    the Last Name field.

Figure 16-4. Multiple smart tags are displayed with flyout menus

  1. Open frmEmployees. You should see both smart tags displayed when you
    click in the LastName control.

  2. Click the New Object: AutoForm button on the toolbar to create a new
    form based on the table. Note that the Last Name TextBox has
    inherited the smart tag. Open the existing form and note that the
    smart tag property is also displayed.

16.2.3 Discussion

When you create a smart tag on a table, Access gives you
the ability to propagate the smart tag to any new forms that you may
create. You can also propagate the smart tag to any forms that you
may have created prior to creating the smart tag.

If you delete the smart tag from the table and do not
select the "Update Smart Tags
everywhere" option, then form smart tags that were
inherited from table smart tags will not be deleted. Make sure that
you select the "Update Smart Tags
everywhere" option if you want inherited smart tags
to be removed from the forms as well as the table.

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