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TIP 105: Adding Bookmarks in Acrobat

You can create, configure, and customize bookmarks from within Acrobat. Acrobat lets you add new bookmarks to a document using one of two methods: You can either add blank bookmarks and fill them in manually, or you can use selected text from the document to create your bookmarks. The approach you use depends on how many bookmarks you have to addif you want only four bookmarks, for instance, you can easily type in the text, but if you want 104, that's another story. How you prefer to work is a factor as well. Some people like to complete their work in one areathat is, they want to add the list of bookmarks in the Bookmarks pane and then add the actual textwhereas others prefer to complete one bookmark at a time and make their way through the document from start to finish. For either method, you need to start with the document and the Bookmarks pane open in Acrobat.

To add a blank bookmark, click Create New Bookmark on the Bookmarks pane toolbar to add a blank bookmark to the Bookmarks pane (Figure 105a). Or add a new bookmark even faster by using the Ctrl+B/Command+B shortcut keys when the Bookmarks pane is active. Click the selected Untitled text in the new bookmark and type a label for your bookmark.

To create a bookmark label using your document's text, click the Select tool on the Basic toolbar and then click and drag with the tool to select the text that you want to use for the bookmark label (Figure 105b). Then, click Create New Bookmark on the Bookmarks pane toolbar to add a bookmark using the selected text, also shown in Figure 105b.

Note

Add correct spacing to your bookmark manually if the selected text on the document extends for more than one linesee the example inFigure 105b .

When you add a bookmark in either a source program or in Acrobat, the bookmark is usable as soon as it's deselected. Once you click the bookmark, the destination appears in the Document pane. The Document pane displays only the part of the document visible when you created the bookmark, called the destination, which may not be the ideal view (Figure 105c).

Select the bookmark in the Bookmarks pane, and then use the zoom tools and scroll bars to place the document as you'd like to see it when the bookmark is clicked. Right-click/Control-click the bookmark to display the shortcut menu and select Set Destination. In the resulting confirmation dialog, click Yes to set the destination and dismiss the dialog.