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TIP 112: Adding Notes and Highlighting Comments

Of all the comment tools, you'll probably use the note comment most frequently. Select the Note tool on the Commenting toolbar and then click the document where you want to place the note. You can also drag with the tool to create a marquee. A pop-up window opens (Figure 112a) showing an active cursor. Type the text for your note; if you enter more text than fits the size of the pop-up window, the text scrolls. When you have the Properties Bar open, also shown in Figure 112a, you can select text in the note and customize its color, font, and so on directly from the toolbar.

To tidy up the page, click the close box in the pop-up window. You can still read the content of your note; just move the pointer over the note's icon on the page and Acrobat displays its contents in a tool tip box (Figure 112b).

Once the note is added to your document, you can change its appearance and characteristics beyond the options available from the Properties Bar. Click Options on the Note box to open the Note Properties dialog (Figure 112c), or right-click/Control-click to open the shortcut menu and choose Properties. When the Properties bar is displayed, it shows the Note Properties as well, also shown in Figure 112c:

• Choose an icon for the note, as well as color and opacity, on the Appearance tab.

• Specify a name for the comment author and a subject on the General tab.

• View the Review history and/or Migration history on the Review History tab.

Click Close to dismiss the Note Properties dialog and apply the changes.

Note

Once a note has been added, you can double-click its icon to open the text box. To delete a note, click the note icon with the Hand tool to select it. Then press Delete on the keyboard.

The Highlighting tools are used to add visual comments to the text of your document. You can use an underline, highlight, or strikethrough. Choose Tools > Commenting > Show Highlighting Toolbar to open the toolbar (Figure 112d). Select a tool from the toolbar and then drag across the text you want to identify with the tool. An example of each tool's use is shown in Figure 112d. As with the Note tool, you can modify the appearance of the Highlighting tools either on the Properties bar or by selecting Properties from the shortcut menu.