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TIP 114: Working with Text Edit Comments

The text edit tools let you edit a PDF document the same way you would with a printed page and a red pencil, but much more efficiently. Instead of having to print a document, add comments and edits by hand, and then deliver the document to someone who will make the changes, you can do it all from within Acrobat.

You'll find the text edit tools on the Commenting toolbar. Click the Text Edits pull-down arrow to display the list of tools (Figure 114a). If you have selected text on the page, the tools are all active, as shown in the figure. If you haven't selected any text and click the Text Edits pull-down arrow, click Indicate Text Edits Tool to activate the Text Select tool. Use this option if you need to insert, delete, or replace text.

When you select Indicate Text Edits Tool from the pull-down menu, the Indicating Text Edits information dialog shown in Figure 114b appears, explaining what some of the editing options are and how to use keyboard shortcuts. Click OK to close the dialog.

Here's how you work with the Text Select tool and keyboard, bypassing the commands in the pull-down menu:

• To insert text, click in the text of the document and type. On the document you see an insertion caret icon, and the text appears in a pop-up comment box.

• To delete text, select the text to delete using the tool and press Delete or Backspace on your keyboard. The text is crossed out on the document.

• To replace content in the document, select the text and type new text. The replacement text is added to a Replacement Text pop-up comment box, the selected text displays a strikethrough, and an insertion caret is shown at the end of the string of text you selected with the tool (Figure 114c).

  Figure 114c. Acrobat adds indicator icons on the document to show you the location and content of your edits.

  
  

  

A comment added to an edit is indicated by a small "A" above the selected text .

Rather than using the Indicate Text Edits tool, you can select text using the Select tool and then choose any of the editing options from the pull-down menu; the tools and their purpose are described in Table 14.2.

If you select text using the Select tool on the Basic toolbar, the Select icon appears on the page over the selected text. When you click the icon, the menu appears (Figure 114d). You can choose a number of different comment types from the menu. Note that the menu doesn't contain the entire list of comment types; for some text edit comments, such as cross out for deletion, you have to use the Text Edits pull-down menu option.