Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] نسخه متنی

Keep Your Sources Safe

It's a good idea to save a copy of the document prior to incorporating reviewers' comments. Edit the document using the copy to preserve the layout and structure. This way, imported comments are in the correct locations on the document. Acrobat reminds you about document versions. If you open a copy of a document that is part of an active review, a message window appears asking if you want to open the copy or incorporate any returned comments. A handy feature!

1.

Choose Comments > Send for Review > Send by Email for Review to open the Send by Email for Review dialog, or click the Send for Review task button's pull-down arrow (on either the program's or the Organizer's toolbar) and choose Send by Email for Review from the menu (Figure 120a). Alternatively, in any program containing a PDFMaker, you can choose Adobe PDF > Convert to Adobe PDF and Send for Review or click the button on the PDFMaker's toolbar .

2.

The Send by Email for Review wizard opens. There are three steps in the wizard. Here's what you do in each pane:

• Click the pull-down arrow on the Step 1 pane and choose an open document, or click Browse and locate the document you want to send. Click Next.

• On the Step 2 pane, click Address Book to open your Outlook address book and select email addresses (if Outlook is your email program), or click the Address list and type addresses. You can customize the review options as wellsee the sidebar "Customizing the Review Options" in this tip. Click Next.

• On the Step 3 pane, preview the contents of the invitation (Figure 120b). Then click Send Invitation.

  Figure 120b. Follow the instructions in the wizard's dialog to set up the review.

  
  

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  When the Mail Doesn't Work The Send by Email for Review dialog uses a specific filter on the email name you enter. If your email address doesn't use a three-letter suffixfor example, com, net, and so onyou may receive an error. Instead, in the Identity panel of the Preferences dialog box, type your email address in the email address field, and then click OK.

3.

An Outgoing Message Notification information dialog opens, explaining what happens next. Depending on your security settings, the email may be sent automatically, or you may need to move through dialogs approving the mail process. Click OK to dismiss the dialog.

Customizing the Review Options

When you are setting up an email review, you can customize the options available for your reviewers. On the second pane of the Send by Email for Review wizard, click Customize Review Options to open the Review Options dialog. You can:

• Specify that the comments are sent to an email address other than yours.

• Display Drawing Markup tools for your reviewers to use.

• Allow reviewers using Adobe Reader 7 to participate.

You can also choose Comments > Enable for Tracking in Adobe Reader from the program menu to allow Adobe Reader 7 users to comment on a document; to include the feature automatically, you must resave the document.

1.

Open the email message (Figure 120c). Read the instructions. You can see that the PDF document is attached to the email.

2.

Double-click the email attachment to open it in Acrobat or Adobe Reader.

3.

Make comments and review the comments sent from the initiator. Figure 120d shows the sample document as it appears in Adobe Reader 7. You see the How To pane displayed at the right of the window; it shows information on how to participate in an email review. A Document Message Bar appears above the document showing basic instructions. I chose the Drawing Markups option as I constructed the review, and therefore the toolbar appears in the Adobe Reader 7 window.

4.

When you have finished, choose File > Send Comments or click Send Comments on the Commenting toolbar. A dialog opens explaining that the comments are being sent back to the initiator, and shows the email address specified by the originator of the review. You can type a different email address or choose one from the Outlook Address Book, just as you can when designing the review.