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Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] - نسخه متنی

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

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Adobe® Acrobat® 7 TIPS and TRICKS THE 150 BEST
By Donna L. Baker
Publisher: Peachpit Press
Pub Date: January 24, 2005
ISBN: 0-321-30530-2
Pages: 416

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  • TIP 136: Creating and Using a Printing Droplet


    A Preflight Droplet is a special application you build to process documents in preparation for printing that you can store on your desktop. With a droplet on your desktop, you don't even have to open Acrobat dialogs to test a file! In addition to using droplets to evaluate files, you can use them to separate your files by their results and create reports automatically. Build the droplet in Acrobat through the Preflight dialog. Construct and name your Preflight profile and include it in the Preflight dialog's listing. (Find out about creating and using Preflight profiles in Chapter 6.)


    It's Raining Droplets


    If your specialty is print production, you will often find you have a series of preflight tests you have to run depending on your client. Take a few minutes and build droplets and storage folders for each of your regular jobs. You can store the droplets on the desktop or in any folder on your hard drive. Why not a folder on the desktop for easy access? Need to check a file for Client A? Open your folder and drag the file to the appropriate droplet. Acrobat opens and runs the preflight process, storing the document and reports according to the droplet's settings.

    In Windows, you can add the droplet right to the system's Start menu if it is on your desktop. Right-click the droplet to open the shortcut menu and choose Pin to Start menu. Then drag your document for testing to the Start button and hold it for a second or two until the Start menu opens; then simply drop the file on the Droplet item.

    Note

    If you intend to create folders to store files that have been processed both successfully and those that generate errors, add and name the folders before building the droplet to save time.

    Follow these steps to construct the droplet:


    1.

    Choose Tools > Print Production > Preflight from the menu to open the Preflight dialog.

    2.

    Click Options on the Preflight dialog and choose Create Preflight Droplet. The Preflight: Droplet Setup dialog opens (Figure 136a).

    Figure 136a. Use this dialog to set the type of evaluation, how you want to handle the files, and whether you want reports.

    3.

    If you selected a profile before opening the dialog, the profile is automatically selected; otherwise, choose the profile from the Run Preflight check using pull-down menu.


    Modifying Droplets


    Can't be done. A droplet is an executable file, which is in essence a separate application. You won't find droplets listed in the Preflight Profiles, and you can't reopen one to change the options. Plan carefully. Of course, since it only takes a few minutes to construct one, you can start again if necessary.

    4.

    Choose options for a successful test. You can move, copy, or create an alias of the document in a specified folder. Click the Success folder button to choose a folder to hold the successfully processed files.

    5.

    Click Settings to open the Preflight: Report Settings dialog (Figure 136b). You can specify the type of report as well as its level of detail. Click OK to close the dialog and return to the Droplet Setup dialog. The report settings now appear on the dialog.

    Figure 136b. Define what you want to see in a report using these settings.

    6.

    Choose options for a test that generates errors. Again, you can move, copy, or create an alias, as well as generate reports. Click Settings to choose options for the error report, using the same dialog shown in Figure 136b. In the Preflight: Droplet Setup dialog, click the Error folder button to choose a folder to store the output.

    7.

    Click Save. The Save Droplet as dialog opens; choose a location to store the droplet and click Save to close the dialog and create the droplet.


    When you want to test a file, locate and select the file on your computer. Then drag it to the Droplet icon . Acrobat starts and tests the file. Depending on the outcome and your settings, the file is processed and saved, and reports are generated.


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