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TIP 11: Conducting Searches

The Find toolbar works well for searching a single document, but if you need to track down words or phrases through all the PDF files in a folder, another drive, or even on the Internet, use the Search function. Click the Search button on the File toolbar choose Edit > Search or use the Shift+Ctrl+ F/Shift+Command+F shortcut keys to open the Search pane at the right of the Document pane (Figure 11a).

Type the word or words you want to find in the first field. You can't search using wildcards such as (*) or (?). Next select the file or folder you want to search. Click the first radio button to search the currently active file; click the second radio button to search in multiple files. Then, click the pull-down arrow and select the folder and drive location.

Choose search options by clicking the check boxes. Click to select whole words, or case-sensitive results, and to search in bookmarks and comments as well as document text.

Click Search. When the search is finished, the results and their locations appear by filename in the Search PDF Results pane (Figure 11b).

You can see the number of instances of the word occurring in the set of files you searched, along with the number of documents containing the word. Click the box to the left of the file path to open a list of the results' locations and then mouse over a result listing to display the document page number.

Click a result in the Search PDF Results pane. Acrobat obligingly loads the document you selected (if it is not already displayed in the Document pane) and highlights the term on the document for you.

Sorting by filename isn't the only way to view results. To reorder the results, click the pull-down arrow below the Search PDF Results area and choose a Sort by method. You can choose from modification date, location, and relevance ranking.