Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] نسخه متنی

TIP 148: Using and Managing Security Policies

Acrobat 7 Professional provides one interface to manage all the security in your documents. If you want to add security to a document, choose Document > Security > Secure This Document or click the Secure task button and choose the command from the pull-down menu. The Select a Policy to Apply dialog opens, listing the policies available to use. Here, you can create new policies , copy an existing policy , view its contents , or refresh policies that are stored on the Adobe Policy Server.

If you have a large number of policies, you can filter the list for ease of use. Click the Show pull-down menu, shown in Figure 148a, and select to display only organizational or user policies. Click a policy from the list at the top of the dialog to view its details at the bottom of the dialog. Click Apply and follow the sequence of dialogs and prompts to secure the document.

When you want to work with your policies, such as changing the permissions or passwords within an existing policy, use the Managing Security Policies dialog instead to access additional options. Choose Document > Security > Manage Security Policies, click the Secure task button, and choose the command from the pull-down menu to open the dialog (Figure 148b).

Both security policy dialogs are quite similar; in the Managing Security Policies dialog you can also edit an existing policy. Click the policy in the list and then click Edit on the dialog's toolbar. A sequence of dialogs appears; their content depends on the type of policy you select. Click Delete to remove an existing policy from your system; read about using Favorites in the sidebar.

Regardless of the method you use to encrypt or secure a document, you can change or remove the protection from within Acrobat if you have the rights: