Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] نسخه متنی

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Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] - نسخه متنی

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

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Adobe® Acrobat® 7 TIPS and TRICKS THE 150 BEST
By Donna L. Baker
Publisher: Peachpit Press
Pub Date: January 24, 2005
ISBN: 0-321-30530-2
Pages: 416

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  • TIP 14: Using Custom Search and Category Options


    Beyond regular text searches, Acrobat offers other ways for you to organize, search, and catalog the PDF documents you work with. For example, in an enterprise environment, searching for a document author's name may be useful. Searching PDF photos using metadata, the data stored within the images such as camera settings or edit history, may get you results quicker (Figure 14a).

    Figure 14a. You can search using metadata added to the source files,such as Photoshop XMP data.


    Properties in Windows


    If you are working in Windows, you can right-click the name of the file from the desktop or Windows Explorer and select Properties from the shortcut menu. Add properties and custom values as desired. When you open the PDF in Acrobat, the properties are included.

    When you create a PDF, technical data that is part of the source document is converted along with the text and images you see on the page. You can also add many types of data from within Acrobat by modifying the Document Properties.

    Open the document you want to alter, and then choose File > Document Properties, or use the shortcut Ctrl+D (Command+D) (Figure 14b).

    Figure 14b. Use the Document Properties to add specific information that helps you organize large numbers of files.


    Develop a System


    If you are working with hundreds of documents or PDF images, developing a system before embarking on a document properties adventure is the smart thing to do. Decide if a term is used as a subject or a keyword, not both. If you search using a subject term and have used it as a keyword in some documents, your search results are limited.

    If you want to use an author's name, decide beforehand if the first name, first name and initial, or full name of the author is to be used. This way, anyone working with the files understands your properties system. Unless you create a naming and description system that is understandable to all using the documents, it's a waste of time to make the effort to include additional descriptions.

    Enter the additional information you want to use for searching and organizing in the appropriate fields. If you are working with images, clicking the Additional Metadata button opens the Document Metadata for [filename] dialog to add further information about the image.

    Click OK to close the Document Properties dialog. Save the document to save the information you added in the dialog.

    Now you can search, organize, and catalog using the additional terms.


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