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TIP 16: Building and Applying an Index

Assembling material for an index takes more time than generating the index itself. Assemble and prepare the documents you want to use (see Tip 15), and then choose Advanced > Catalog to open the Catalog dialog.

Click New Index and add information to the dialog box to name and describe the index, and define the folders you want to include (as well as any subfolders you want to exclude).

Click Options to display ways to either add or remove content from the index in the Options dialog (Figure 16a). Consider using stop wordswords that are excluded from the index, such as and, if, or, and so on by clicking Stop Words on the Options dialog to open a Stop Words dialog, also shown in Figure 16a. You can exclude up to 500 case-sensitive words, which can result in faster search returns. In the Options dialog you can click Do not include numbers to exclude numbers from your index.

If you use stop words in an index, or any other sort of custom option, include details in the index's Readme file so your index users can work with the index more effectively. When you use stop words, the index user can't search for "around the house", for example, if "the" has been excluded.

When you have finished making your selections, click Close to dismiss the Options dialog and then click the Build button in the Index Definition dialog. The Index Definition dialog closes, and results appear in the Build dialog. Click Close to dismiss the Build dialog. Several files are added to the index's folder, including a log file and the index.pdx file, which is the index's database file. There is also an additional folder containing two more indexing files. Don't delete or move any of the indexing folders or files, or you will corrupt the index.

To see your index in action, click Search to open the Search pane. Click Use Advanced Search Options and choose Select Index from the Look in pull-down list. The Index selection dialog opens (Figure 16b). Select the index from the list. Click Add if you want to use other indexes from your computer as well. Click OK to close the dialog and attach the index or indexes to your PDF.