Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] نسخه متنی

TIP 17: Archiving Outlook Messages

Acrobat 7 lets you archive your Outlook email messages, which you can then index and search or add to other PDF documents. There are two ways to archive your email messages. You can create a PDF file from a single email message and add to it, or you can select a folder of messages and create a PDF document from its contents.

To start an archive, select the first email in Outlook list and then click Create PDF From Selected Messages . The Save Adobe PDF File As dialog opens. Browse to the location where you want to save the file. Type a name for the file, and click Save. You can add a file to an existing archived message as well. Select the file you want to add from the Outlook messages and then click Convert and append selected messages to an existing Adobe PDF. Again the Save Adobe PDF File As dialog opens. Select the file you want to add the additional document to. Click Open to close the Save As dialog box; the file is processed and added to the selected PDF file.

Finally, you can create a PDF document from an existing Outlook folder. Select the folder and then click Convert selected folder to Adobe PDF. Type a name and choose a location for the archive PDF in the Save Adobe PDF File As dialog. Click Save to save the file.

In Acrobat, a number of bookmarks are added to the file (Figure 17). You can locate the contents of the archive based on sender, date, or subject.