Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] نسخه متنی

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Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] - نسخه متنی

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

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Adobe® Acrobat® 7 TIPS and TRICKS THE 150 BEST
By Donna L. Baker
Publisher: Peachpit Press
Pub Date: January 24, 2005
ISBN: 0-321-30530-2
Pages: 416

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  • TIP 48: Choosing and Using Fonts


    Fonts can be a beautiful thing. It isn't always easy to find the perfect font for a particular projectbut you can try! Before converting a document to PDF, make sure your fonts can be used and viewed by others. This tip describes the process for using the PDFMaker in Word. The same methods apply to any program that uses the Adobe PDF printer driver or Acrobat Distiller since the same .joboptions files are used throughout.


    Attention, Font Aficionados!


    Rather than scrolling through the list and locating fonts to embed or add to the Never Embed list, click Add Name. When the small dialog opens, type the name of the font you want to add, and click Always Embed or Never Embed. Then click Add to add the font to the appropriate list; continue to type names and add fonts until you have finished and then click Done.

    Once your masterpiece is created and perfected, check the conversion settings. Choose Adobe PDF > Change Conversion Settings. When the dialog opens, click the Advanced Settings button to open the Adobe PDF Settings dialog; then click the Fonts folder in the left column to display the Fonts settings (Figure 48a).

    Figure 48a. Choose which fonts to embed and add them to the list at the top right. Some font licenses prohibit embedding.

    [View full size image]

    Depending on the conversion settings option you are using, you may find the Embed all fonts, Embed Open Type fonts, or the Subset embedded fonts checkboxes at the top of the pane already selectedthe default for the .joboptions file in use.

    In the lower portion of the window, select the font you want to embed from the list at the left and click Add. The font is added to the Always Embed list at the right. As you can see in Figure 48a, a font has been added to the list.


    Embedding and Subsetting


    Embedding means that information about all the characters in the fonts is automatically attached for use after the document is converted to a PDF. Subsetting refers to a percentage of the font's information based on the number of characters used in the document.

    When you embed a font, the text in the document using that font displays correctly. You can preserve your content precisely using subsetting. Choose a subsetting value up to 100%, which means that all of the characters used are embedded. It's a good idea to subset at 100%the difference in file size is hardly noticeable. If you use half of the possible characters in a font and subsetting is set to 100%, all your information is used. If you use half the possible characters in a font and have subsetting set at 25%, other characters may be substituted.

    Subsetting is important for documents sent to a print service or press, since it means that your document contains a collection of the font characters actually used in the document. When the document is printed, it uses the information in your document, not that of the printer's version of the font, ensuring precise results.

    Documents that comply with PDF/X standards always use subsetting and embedding.

    Some fonts can't be embedded. A key to the left of the font's name indicates that the font is locked. If you select that font, Acrobat displays a message below the Font Source column stating that the font's license does not permit embedding. In this case, you have two options: Either you must purchase the font for everyone who uses the document, or you should change to a font that can be embedded.

    When you have finished, click OK. Before you leave the Adobe PDF Settings dialog, you are prompted to name the .joboptions file. Back in the source program, convert the document to PDF. In Acrobat, the document looks the same, but is it the same? The text shown at the left of Figure 48b is the text in the source program; that shown in the right is the text after converting to PDF.

    Figure 48b. The original Word document is shown at the left; the converted document in Acrobat is shown at the right.


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