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TIP 84: Editing Text in a PDF

Here's a common scenario: You send deluxe information packages in PDF format to a select few clients. To customize the packages with the recipients' names, you could generate multiple source documents. But do you have to make separate PDF files for each client? Or suppose you publish a catalog and want to maintain a current date on the catalog whenever you send it to your prospective clients. Do you have to re-create the PDF each time you need to modify the date?

No and no. You can easily tweak the text in Acrobat using the TouchUp Text tool, hidden in the Advanced Editing toolbar. Choose Tools > Advanced Editing > Show Advanced Editing Toolbar. You can click the pull-down arrow to the right of the displayed TouchUp tool to open the TouchUp toolbar if you like. Both toolbars and the pull-down menu are shown in Figure 84a.

Select the TouchUp Text tool from the Advanced Editing toolbar or the TouchUp toolbar and click the tool within the text you want to edit. The paragraph is surrounded by a bounding box. Drag the I-beam pointer to select all or part of the paragraph, or position the I-beam within the text you want to edit (Figure 84b).

If you need to select an entire paragraph, instead of dragging the cursor choose Edit > Select All to select all the text in the bounding box, or use the shortcut keys Ctrl+A or Command+A. Type the replacement text or add new text at the position of the I-beam pointer. Click outside the highlighted area to deselect the text.

In addition to touching up existing text in a document, you can add new text using the TouchUp Text tool. With the TouchUp Text tool active, Ctrl-click/Option-click within the document where you want to add the text. The New Text Font dialog opens with the default options: Arial text and horizontal writing mode. Select the font and writing mode (horizontal or vertical), and click OK (Figure 84c).

Note

If you select a vertical writing mode (shown in the dialog in Figure 84c) and the font doesn't write vertically, you'll get an error message that the requested font with the requested writing mode doesn't exist in your system. Click OK to dismiss the dialog. You have two choices: Either use the font horizontally or find another font that can be used vertically.

The default text "New Text" displays on the page. Select it, and then type the new text (Figure 84d). Click outside the new line of text to finish the process. The text is de-selected and the new line of text is complete.