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Annotating with the Pen Tools
Have you ever seen a coach drawing out football plays on a chalkboard? Well, you can do the same thing in PowerPoint. You can have impromptu discussions of concepts illustrated on slides and punctuate the discussion with your own circles, arrows, and squiggles. (It's a lot easier if you have a Tablet PC, or at least something with a touch-sensitive screen, but it's not impossible to do with an ordinary mouse or trackball.)The Pen icon in Slide Show view opens a Pen menu, from which you can select your ink color and pen type. The pen types are Ballpoint (a thin line), Felt Tip Pen (a thicker line), and Highlighter (a thick, semi-transparent line). See Figure 15-12. You can also turn on the default pen type (Ballpoint) by pressing Ctrl+P at any time.Figure 15-12: Choose a pen color and type.
The pen stays a pen when you advance from slide to slide. (In earlier versions of PowerPoint, it didn't.) To go back to a regular arrow (no pen), select Arrow, press Ctrl+A, or press Esc.
| Note | The on-screen buttons in the slide show do continue to work while you have the pen enabled, but you have to click them twice to get them to work-once to tell PowerPoint to switch out of Pen mode temporarily and then again to open the menu. |
After enabling a pen, just drag-and-draw on the slide to make your mark. It takes awhile to get good at it with a mouse. Figure 15-13 shows my rather crude attempt.
Figure 15-13: Draw on the slide with the pen tools.
| Tip | As you can see in Figure 15-13, the on-screen pen doesn't produce very attractive results. If you know in advance that you will want to emphasize certain points, build the emphasis into the presentation by making the text larger, bolder, a different color, or animated, or use AutoShapes to put a circle or line on it. |
To erase your markings, press E (for Erase), or open the Pen menu and choose Erase All Ink on Slide. To erase just a part of the ink, open the Pen menu, choose Erase, and then use the mouse pointer like an eraser.Annotations stay with the slide even when you move away from it (unlike in earlier versions of PowerPoint).When you exit Slide Show view after drawing on one or more slides, a dialog box appears asking whether you want to Keep or Discard your annotations. If you choose Keep, the annotations become drawn objects on the slides, which you can then move, format, or delete just like any other AutoShape. For example, in Figure 15-14 my annotations from Figure 15-13 are selected in Normal view.
Figure 15-14: Annotations become AutoShapes that can be manipulated as graphics.
| Note | The annotations in Figure 15-14 appear outlined because they are selected. If I were to click away from them to deselect them, they would go back to looking normal (non-outlined). |
