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Saving Presentation Files
In PowerPoint, the standard operations, such as saving work, are just like in any other Office application. To save, click the Save button on the Standard toolbar or choose File ⇨ Save. To save the presentation under a different name or location, or as a different type, use File ⇨ Save As. No surprises there.
In most cases you'll want to save PowerPoint presentation files in the default format: Presentation (*.ppt). There are lots of alternatives available, though, and Table 1-1 summarizes them. If you decide you want to save in PowerPoint format, you have three choices:
Presentation (PowerPoint 2003) format is very versatile. It is compatible with all PowerPoint versions 97 and above (97, 2000, 2002, and 2003), and it preserves all features.
PowerPoint 97-2003 and 95 format adds compatibility for PowerPoint 95 to the mix, but it also greatly increases the file size. That's because in 97 and higher, graphics are compressed, but in 95 they are not. Therefore, the presentations saved in this format must support both. All features are preserved, although many of them will not be visible in the earlier PowerPoint versions.
Presentation for Review format is not an option when you first save the file, but if you use Save As to save it again, you will have access to it. It's almost exactly the same as Presentation format, but it keeps track of changes made to e-mailed copies so you can merge the changes later. Don't use this unless you need to, because the file size grows until you merge the changes each time someone else's revisions are added.
Although all of these formats retain all features of PowerPoint 2003, other people using earlier versions of PowerPoint to view them might not see things exactly the same as they were created. See Appendix A for a complete analysis of what doesn't work in which earlier version.
| Tip | The MultiSave add-in by Shyam Pillai allows you to save a PowerPoint presentation in many formats simultaneously; this can be useful if you need to make copies in different formats and keep all the copies synchronized. Download it from http://officeone.mvps.org/multisave/multisavel. At that same Web site is a Sequential Save add-in that creates a backup of the last saved version of a presentation before overwrites it with changes. See www.mvps.org/skp/seqsave. |
