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Transferring a Presentation to a Web Server
Publishing a presentation to the Web means transferring it to a server or other computer that has a direct, full-time Web connection. If you are an individual or small business user, that server probably belongs to your local Internet service provider (ISP). If you work for a large company that has its own full-scale Web site, there may be a server in-house that you should transfer your files to. Consult your company's network administrator or Webmaster to find out what you need to do.Following are several ways of getting your presentation onto a Web server:
You can save it to the server through PowerPoint with a Web address, using the Save As dialog box.
You can save it directly to the Web site through FTP within PowerPoint, again using the Save As dialog box.
You can save it to your hard disk first, check it, and then upload it to the Web server using a third-party utility.
I recommend that you always save first to your hard disk and check your work. After that, however, you can resave within PowerPoint using either of the first two methods or you can go with a separate FTP utility-it's your choice. This chapter does not cover the third-party utility method because each one is different. One popular utility is WS_FTP, available from most shareware Web sites, such as www.tucows.com. Another good one is called Bulletproof FTP.These methods all work no matter which format you are using. You can save a file in native PowerPoint format to a Web server just as easily as a presentation in Web format.
| Tip | Every Web location has two addresses: its FTP address and its Web address. They both point to the same location; it's just a matter of how you access that location. Some ISPs prefer that you upload Web pages via the FTP protocol using an FTP address; others allow you to upload them using the HTTP protocol and a Web address. You need to use a different address when uploading using FTP than when saving to a Web location. Your ISP will tell you what address to use. |
Saving to the Web
The easiest way of publishing a Web presentation is to save it directly to the Web site. This may not work in every case, though, because the company that owns the server might not allow it for some reason.To publish to the Web directly, you need a user name and password for the Web server. Otherwise anyone could upload to your Web site. You can get these from your ISP. They might or might not be the same as your normal logon name and password for the Internet.Choose File⇨Save as Web Page, and then in the File name box, type the full Web site address to which you want to publish, including the file name. For example, if the file name is literacy.mht, the full address might be www.mysite.com/literacy.mht. Then click Save and PowerPoint attempts to connect to the Web site. A login box prompts you for that user name and password, and the save proceeds as if it were a normal save.
| Note | The first time you do this for a particular Web location, a shortcut is created in My Network Places. The next time you save as a Web page to that same location, you can click the My Network Places icon in the Save As dialog box and select the address from the shortcuts stored there. |
Saving to an FTP Location
If you can't save to the Web location directly, you might be able to save to an FTP address. As mentioned earlier, this address is a "back door" to the Web server. You will need to know the FTP address to use, as well as have the user name and password for access.The first time you save to a particular FTP location, you must set up that location. In subsequent saves, that FTP site will appear on the Save in drop-down list, and you can simply select it from there and save normally.To set up an FTP location, follow these steps:
Start the save normally (choose File⇨Save as Web Page).
Open the Save in list and choose Add/Modify FTP Locations.
In the Add/Modify FTP Locations dialog box (see Figure 17-13), enter the FTP site's address and your user name and password.
Click Add, then OK. The available FTP locations appear in the Save As dialog box.
Double-click the location you just created. The top level of folders at the FTP site you specified appear. Navigate through them to the spot where you are instructed to save Web files. Then, click Save.
Figure 17-13: Enter a name and address for the FTP location you want to add.
Copying Files to a Web Server via Windows XP
You can transfer the presentation files to a Web server via a third-party FTP utility, or you can use Windows itself (if you have Windows XP) by doing the following:
Create a Network Place shortcut to the Web or FTP address. If you saved the file directly to the server using either of the preceding methods, this has already been done.
Open that network location in a Windows file management window. (Hint: double-click it from My Network Places). If a prompt appears for a user name and password, enter them and click OK.
Open a My Computer window for your local hard disk and navigate to the folder containing the files you have prepared for uploading to the server.
Drag-and-drop the files to the network window to copy them there.
