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Chapter 15 to learn what files you need to make available; then create a compressed archive (ZIP) file that contains them and make that file available for download from your Web site. Or, alternatively, add a hyperlink that points people to the Microsoft Web site where they can download the PowerPoint Viewer on their own:
Making a ZIP file is very simple in Windows XP because Windows XP includes built-in support for the ZIP format. Here's how to do it:
In Windows, create a folder that contains all the files needed for the PowerPoint Viewer (see Chapter 15's listing.)
Select all the files (Ctrl+A), and then right-click the selection and choose Send To⇨Compressed (Zipped) Folder. A ZIP file is created with the same name as the first file in the group.
Rename the ZIP file with a more meaningful name, such as pptviewer.zip. To rename, right-click and choose Rename, then type the new name and press Enter.
| Note | Should you type the .ZIP extension on the end when renaming the ZIP file? It depends on whether you have Windows set up to show the file extensions for known file types or not. If the file had .ZIP on the end before renaming it, then yes, include it. If it did not, then don't. |
Depending on your needs, you might choose to zip up the presentation file itself with the viewer, or keep them separate. If you are distributing several PowerPoint presentations, separate may be the way to go.
If you don't have Windows XP, you will need to use a third-party program to create ZIP files. One of the best known is WinZip (www.winzip.com), a shareware program that works with Windows very well.
| Tip | One of the advantages of WinZip over the zipping tool in Windows is that it can be used to create a self-extracting compressed archive. This is an executable file that unzips its contents when you run it. If you distribute the presentation and the viewer in this format, users will not need an unzipping utility or Windows XP in order to unpack it. |
