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Importing Text From Other Presentations
If the desired text is already in some other PowerPoint presentation, you can import slides from that presentation into your existing one. You can import any number of slides at once, from one to an entire presentation; however, if you want the entire presentation, it would be easier to simply open the presentation file in PowerPoint and then save it with a new name.
To copy slides from an existing presentation into the current one, follow these steps:
Choose Insert⇨Slides from Files. The Slide Finder window opens.
Click the Browse button and locate the presentation file you want to copy from; then click OK. The slides in the selected presentation appear in the Slide Finder window, as shown in Figure 4-5.
(Optional) If you want the copied slides to retain their formatting rather than conforming to the design template specified in the current presentation, mark the Keep Source Formatting checkbox.
Select the slide(s) you want. To select more than one slide, hold down Ctrl as you click on each slide. By default, you see the slides in thumbnail view in the Slide Finder window, but you can switch to an Outline view that shows the slide titles by clicking the Outline button (indicated in Figure 4-5).
| Note | Clicking away from the slides does not deselect them as it would in other views; you have to actually toggle a slide selection off by clicking it again. You also can't use Shift to select a range of contiguous slides as you would in other views; only Ctrl works. |
After selecting the desired slides, click Insert. The slides are inserted into the presentation.
Figure 4-5: Import slides from other presentations through the Slide Finder window.
You need not import the slides exactly into the positions you want them; you can move them around after the import. The easiest method is to switch to Slide Sorter view and drag-and-drop them where you want them. Another way is to move the text using the Outline pane, explained later in this chapter.
Here are a few additional tips for importing content from other presentation:
If you make a lot of presentations with some slides in common, consider creating a presentation file or group of files that will serve as a "library" from which you can copy the boilerplate slides as needed. Click the Add to Favorites button in the Slide Finder window to make the selected presentation file easier to find in the future. Notice the List of Favorites tab in the Slide Finder window shown in Figure 4-5; click it for quick access to any favorite presentations.
Sometimes when you have a corrupt PowerPoint file, you can retrieve the slides from it by importing the slides into a new, blank presentation using Insert⇨Slides⇨From File.
Another way to retrieve slides from a corrupt PowerPoint file is to open it in a program called Impress in the OpenOffice suite (www.openoffice.org). This program is similar to PowerPoint and can often open PowerPoint files that PowerPoint itself cannot.
If you need to combine slides from multiple presentations into a single presentation file, here's a shortcut way of doing it. From Windows, choose Start⇨Run, and in the Open dialog box, type powerpnt -i followed by the names of the presentation files in quotation marks (full paths), separated by spaces. So, for example, to open Filel.ppt, File2.ppt, and File3.ppt, all of which are stored in a folder called C:\Files, you would type powerpnt -i "C:\Files\Filel.ppt" "C:\Files\File2.ppt" "C:\Files\File3.ppt".
