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Text Box Types
A text box is just a frame that holds text, right? But there are actually two distinct types of text boxes-text placeholder boxes and manual text boxes-and each has its own little quirks. So, before we get into any formatting specifics, let's review them.
Text Placeholder Box
This is the type of text box that appears on a slide layout with some instructions in it like "Click to add text." Its size and positioning is determined by the Slide Master and by the slide layout you have chosen for the slide.
Here are some of the qualities that differentiate a text placeholder from a manual text box:
You cannot create new text placeholder boxes on your own; they come only from applying slide layouts (Format⇨Slide Layout; see Chapter 3).
If you delete all the text from this type of text box, the placeholder instructions return (in Normal view, but not in Slide Show view).
This type of text box begins as a fixed size on the slide (as determined by the placeholder on the Slide Master), regardless of the amount of text in it. You can resize it freely.
AutoFit is turned on by default, so that if you type more text than will fit, or resize it so that the existing text will no longer fit, the text will shrink in size so it continues to fit.
The text you type in a text placeholder box appears in the Outline pane.
A rotation handle does not appear at the top of the text placeholder box when selected. (However, you can still rotate it, by using the Draw⇨Rotate or Flip⇨Free Rotate commands.)
As mentioned in Chapter 3, when you switch to a different layout that does not contain an equivalent text placeholder, this type of text box goes away if it was empty. If it contained text, it stays on the slide as an orphaned text box (similar to a manual text box described next, except that it appears in the outline). If you then apply another layout that does contain an equivalent text placeholder, it reattaches itself to the placeholder.
Manual Text Box
A manual text box is one that you create yourself using the Text Box tool on the Drawing toolbar. You can place a text box anywhere using this tool-in any location on any slide-regardless of the layout chosen. This type of text box ignores the slide's layout completely and just "does its own thing." Figure 5-1 shows a placeholder text box and a manual text box so you can see the difference.
Figure 5-1: A placeholder text box (on the left) and a manual text box (on the right).
Here are the unique qualities of a manual text box:
You can create one anywhere and as many as you like, regardless of the layout chosen.
If you delete all the text from a manual text box, the text box remains empty or disappears completely. There are no placeholder instructions.
A manual text box starts out small (vertically) and expands as you type more text in it.
Text does not AutoFit; the text box simply gets longer and longer to make room for more text.
A manual text box cannot be resized such that the text in it no longer fits; PowerPoint will refuse to make it shorter vertically until you delete some text from it.
A rotation handle appears at the top, for easy rotation.
The text you type in a manual text box does not appear in the Outline pane.
| Note | You can also create an AutoShape, as described in Chapter 7, and then add text to it. This has the same end result as creating a manual text box and then applying an AutoShape to it, a procedure I'll explain later in this chapter. |
