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Formatting Text
I'm assuming you already know the basics of text formatting in PowerPoint, but here's the briefest of reviews.
As with nearly everything else, there's the toolbar method and the dialog box method. Figure 5-18 points out the buttons involved in the toolbar method, including font, font size, attributes (such as bold), color, and so on. All are found on the Formatting toolbar.
Figure 5-18: Toolbar buttons and lists for text formatting.
For the dialog box method, choose Format⇨Font. In the Font dialog box, shown in Figure 5-19, you have all the same text formatting options as with the toolbar method plus the following extras:
Emboss
Superscript (and user-definable amount of offset)
Subscript
Ability to set the current settings as the default for new objects
Figure 5-19: The Font dialog box has extra text formatting options that the toolbar does not provide.
| XREF | If you use emboss, superscript, or subscript frequently, consider adding buttons for them to the toolbar as explained in Chapter 18. |
| Tip | The Small Caps font attribute is not available in PowerPoint. (You may be familiar with it from Word.) However, an add-in is available that simulates the Small Caps attribute. It is the RnR Starter Kit add-in set on the CD that accompanies this book. That add-in set gives you an Edit toolbar, and one of the buttons on that toolbar is Small Caps. |
One thing you don't get with the dialog box method is the preview of the fonts. On the Font drop-down list on the Formatting toolbar, notice that the fonts (well, most of them) appear on the list in their own style of lettering. You don't get that with the Font dialog box's list of them.
| Tip | If you need to include a certain unusual font in the presentation that not everyone may have, embed it. (When saving, click the Tools button in the Save As dialog box, choose Save Options, and mark the Embed TrueType Fonts checkbox.) If the font cannot be embedded, but it's imperative that you use it, use a third-party vector graphic program such as Adobe Illustrator to create a graphic text object that uses that font, and then save it as an EMF or WMF format graphic. Then insert that graphic into PowerPoint. |
As you're formatting text, don't forget about Format Painter! It's one of my favorite tools. Format some text the way you want it, then click Format Painter, and click the text to copy the formatting to. The formatting is copied, and Format Painter turns itself off. Or, double-click the Format Painter icon to turn the feature on until you turn it off (by clicking the button again or pressing Esc).
