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Editing a Table's Structure
Now let's look at some ways of modifying the table after creating it.
Resizing the Overall Table
Dragging the selection handles on a table's outer frame resizes it, as with any other framed object in PowerPoint. All the rows and columns maintain their spacing proportional to one another as you resize.
Inserting or Deleting Rows and Columns
Here's an easy way of creating a new row at the bottom of the table: position the insertion point in the bottom right cell and press Tab.
Need something more complicated than that? The Table menu (on the Tables and Borders toolbar) contains the following commands that help you insert and remove rows and columns, as shown in Figure 6-10:
Insert Columns to the Left: Adds a new column to the left of the column containing the insertion point.
Insert Columns to the Right: Same as previous command, except it inserts to the right of the insertion point.
Insert Rows Above: Adds a new row above the one containing the insertion point.
Insert Rows Below: Same as previous command, except it inserts the row below the current row.
Delete Columns: Deletes the column containing the insertion point.
Delete Rows: Deletes the row containing the insertion point.
Figure 6-10: The Table menu provides commands that insert and delete rows and columns in the table.
| Tip | If you prefer buttons to menus, you might want to edit the Tables and Borders toolbar to add buttons for inserting and deleting rows and columns. See Chapter 19 for details. |
You can use any of the Insert or Delete commands from the Table menu on multiple rows or columns at a time. Simply select more than one before issuing the command. When you have more than one row or column selected and you insert, PowerPoint inserts the same number of items that were selected. For example, if you select two columns and then choose Insert Columns to the Right, it inserts two columns to the right of the selected ones.
| Caution | Adding and removing rows and columns changes the overall size of the table, as can resizing rows and columns (covered in Formatting Table Cells later in the chapter). After adding rows or columns or increasing the size of a row or column, your table could start running off the slide. PowerPoint does not warn you when your table exceeds the slide's area; you have to watch for that yourself. You can resize the table by dragging its outer border's selection handles. |
Merging and Splitting Cells
If you need more rows or columns in some spots than others, try the Merge Cells and Split Cell commands.
Here are some ways to merge cells:
Click the Eraser button on the Tables and Borders toolbar, and then click the line you want to erase. The cells on either side of the deleted line will be merged.
Select the cells to be merged and click the Merge Cells button on the Tables and Borders toolbar.
Select the cells to be merged and choose Table⇨Merge Cells.
Select the cells to be merged, and then right-click any of them and choose Merge Cells.
Here are some ways to split cells:
Click the Draw Table button on the Tables and Borders toolbar, and draw a line in the cell you want to split. Press Esc to turn the drawing feature off again when finished.
Select the cell to be split and click the Split Cell button on the Tables and Borders toolbar.
Select the cell to be split and choose Table⇨Split Cell.
