Word Hacks [Electronic resources] نسخه متنی

Hack 29 Exclude Text from Find and Replace

This hack turns "Find
what" into "Find not
what."

Say you're editing a scholarly book that contains
dozens of block quotations from old journals. The author has
consistently misspelled several geographical and personal names, so
you get ready to fire up Find and Replace.

But waitalthough you want to replace the
author's misspellings, you
don't want to replace the
original misspellings in the block quotations. Those should be
reproduced verbatim. And you certainly don't want to
OK every replacement by hand in this long, long book.

Though you can't explicitly tell Word what text
not to search in, this hack takes advantage of
the fact that Word automatically ignores any hidden text in its
searches.

Let's say all of your block quotations use
Word's built-in Block Text style. If you set the
text in that style as hidden, Word will skip over it during your
Find/Replace.

Select FormatStyles and Formatting (FormatStyles
in Word 2000). Choose the Block Text style and click the Modify
button.

In the next dialog, click the Format button and choose Font to
display the dialog shown in Figure 4-8.

Figure 4-8. Find and Replace will skip over any hidden text

Check the Hidden box, click the OK button, and then click the OK
button again to exit the Modify Style dialog. Finally, click the
Close button on the Styles dialog to return to your document.

All of the block quotations will have disappearedas long as
you're not displaying hidden text. If you still see
the block quotes, select ToolsOptions, click the View tab,
and check the "Hidden text" box.

Now, with your block quotations hidden, you can find and replace the
misspellings in the rest of your text.

Once you finish, just repeat the above procedure (this time
unchecking the Hidden box) to make your block
quotations visible again. All of your block quotations will reappear,
with their misspellings intact.

Jack Lyon