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Hack 34 Create a Dictionary Exclusion List

You can't remove words from
any of Word's built-in dictionaries, but you can
create a list of words that the Spelling and Grammar check will
always flag.

An exclusion list contains words you
want the Spelling and Grammar check to
find, regardless of their spelling or usage, as if
they'd been excluded from the Dictionary. For
example, say you decide to write a book on Microsoft Word and add
"word" to your exclusion list.
After you complete each chapter, you can then run the Spelling and
Grammar check to make sure you didn't mix up
"Word" and
"word" somewhere along the way.

To create an exclusion list, make a list of words to exclude (in the
sense that they will be flagged, rather than passed over as correct)
using a standard text editor such as Notepad and save the file in
your Proof directory (C:\Documents and
Settings\<username>\Application
Data\Microsoft\Proof). The exclusion list must use the
same name as the dictionary you use. For example, Word uses the
dictionary named Mssp3en.lex for U.S. English.
If you're using this dictionary, you
must name the exclusion list
Mssp3en.exc. (Note that the file uses the
.exc extension.) The list will take effect the
next time you start Word.

To add an exclusion list for a different dictionary, you need to know
its name. Windows-based systems store the dictionaries in
C:\Program Files\Common Files\Microsoft
Shared\Proof, as shown in Figure 4-15.

Figure 4-15. Create an exclusion list for any installed dictionary (files ending in .lex)

As the name of the folder implies, the Office programs share all the dictionaries. If you create an exclusion list in Word, you will also exclude those words from the Spelling and Grammar checks of all the other Office applications.