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Viewing and Changing a Presentation’s Masters
Microsoft Office Specialist By default, PowerPoint presentations have four masters:The Slide Master controls the look of the slides in the presentation. All the Slide Master’s characteristics (background color, text color, font, and font size) appear on all slides. When you make a change to these characteristics of the Slide Master, all the slides reflect the change. For example, if you want to include your company logo or the date on every slide, you can place it on the Slide Master.
The Title Master controls the look of title slides. In other words, changing the Title Master affects only slides to which you have applied a title slide layout.
The Handout Master controls the look of student handouts.
The Notes Pages Master controls the look of speaker notes.
Of these, the Slide Master and Title Master are the most Important because almost all presentations use them, and together they comprise the slide-title master pair.Masters contain text placeholders for title text, paragraph text or bullet points, date and time, footer information, and slide numbers. (They might also contain placeholders for graphics.) Text placeholders control text formatting. If you want to make a change—to the content, size, position, or format of a text object—that shows in all the slides throughout your presentation, you change the corresponding text placeholder on the Slide Master or Title Master. For example, if you change the format of the title text placeholder on the Slide Master to italic, the title of each slide changes to italic.
You make changes to the masters Slide Master view. If you need more than one basic slide or title design for a presentation, or if you want to apply more than one template to a presentation, you can add an additional Slide Master or Title Master by using buttons on the Master toolbar, which appears when you switch to Slide Master view. This toolbar contains buttons to insert, delete, rename, duplicate, and preserve masters. (When you preserve a master, you protect it from being inadvertently deleted.) Clicking the Close Master View button on the Master toolbar returns you to the view you were in before you switched to Slide Master view.
In this exercise, you will view the Title Master and the Slide Master in Slide Master view, switch between them, preserve the original masters, insert a second slide-title master pair, and view the Handout Master and Notes Master. You will also remove the footer from the Title Master and edit the placeholders on the Slide Master.USE the ChangeMaster presentation in the practice file folder for this topic. This practice file is located in the My Documents\Microsoft Press\PowerPoint 2003 SBS\ApplyingDesign\ViewingMaster folder and can also be accessed Start/All Programs/Microsoft Press/PowerPoint 2003 Step by Step.
OPEN the ChangeMaster presentation.
With Slide 1 displayed in Normal view, point to Master on the View menu, and click Slide Master.You are now in Slide Master view. (You cannot click a view button in the lower-left corner for Master views as you can for other views.) The pane on the left shows slide miniatures of the Slide Master and Title Master, with Slide 2—the Title Master—selected. The Title Master appears in the Slide pane to the right, and the Slide Master View toolbar is displayed.
In the left pane, click Slide 1.The Slide Master slide is displayed in the pane on the right.
On the Slide Master View toolbar, click the Preserve Master button.In the left pane, a gray thumbtack appears next to each thumbnail, indicating that PowerPoint will not delete these masters unless you specifically tell it to.
| Tip | While designing a presentation, you might work with multiple masters. If PowerPoint detects that a master is not applied to any of the slides in a presentation, it might delete the master, assuming you don’t want to use it. Clicking the Preserve Master button on the Slide Master View toolbar prevents this from happening. You can still change the master, and if you decide you no longer need it, you can delete it. |
On the Slide Master View toolbar, click the Insert New Slide Master button.In the left pane, a new Slide 3 with a generic slide design appears below Slide 2.
On the Slide Master View toolbar, click the Insert New Title Master button.Slide 4 appears below Slide 3, with a generic title slide design. The two new masters are connected to show that they are a slide-title master pair, and they both have gray thumbtacks.
On the Slide Master View toolbar, click the Preserve Master button to turn it off.PowerPoint asks whether you want to delete these masters because they are currently not used by any slides.
Click No.The gray thumbtacks disappear from Slides 3 and 4, meaning that these masters are no longer preserved.
On the Formatting toolbar, click the Slide Design button.The Slide Design task pane opens with the Design Templates option active.
At the bottom of the Slide Design task pane, click Browse. Then click the My Documents icon on the Places bar, navigate to the Microsoft Press \PowerPoint 2003 SBS\ApplyingDesign\ViewingMaster folder, and double- click Bamboo .The Bamboo design template is applied to both the new masters.
Close the Slide Design task pane.
On the View menu, point to Master, and then Handout Master.The Handout Master appears, and the Handout Master View toolbar is displayed.
On the Handout Master View toolbar, click the Show positioning of 3-per-page handouts button.The master changes to show three handouts per page. (We’ve moved the toolbar for a better view.)
| Tip | Using the Handout Master View toolbar, you can show the positioning of one, two, three, four, six, or nine slides per page. |
On the View menu, point to Master, and then click Notes Master.The Notes Master appears, showing the positions of the slide image and speaker notes on the notes pages. The Notes Master View toolbar is displayed.
On the Notes Master View toolbar, click the Close Master View button.PowerPoint returns to Slide 1 of the presentation in Normal view.
| Tip | You can also switch back to Normal view by clicking the Normal View button in the lower-left corner of the window. |
Move to Slide 7, and display the Slide Design task pane.
In the Used in This Presentation area at the top of the Apply a design template list, point to the Bamboo design template, click the down arrow that appears, and then click Apply to Selected Slides.PowerPoint applies the Bamboo design template to Slide 7 only.
Close the Slide Design task pane.
On the View menu, click Header and Footer.The Header and Footer dialog box appears.
In the Include on slide area, select the Slide number check box and the Don’t show on title slide check box.
Click Apply to All to close the Header and Footer dialog box, and then in the Slides pane, click Slide 1.The footer information is no longer displayed on Slide 1 (the title slide).
Click the Next Slide button to display Slide 2.The footer information is still displayed on the other slides.
On the Standard toolbar, click the Save button to save the presentation.
CLOSE the ChangeMaster presentation.
