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16. About Styles and Templates

5 Edit Text

17 Use a Style

18 Use a Template

You can begin with a

template to create a document that has a prearranged look. You can apply a

style you've created previously to text within any document. By reusing templates and styles, you reduce the amount of work you have to do to create a document.

KEY TERMS

Template
A predefined document with styles and other formatting, such as columns and tables, that forms a model for new documents.

Style
A set of character and paragraph formats you can apply to text to change that text's format details.

Suppose you find yourself typing a weekly report for your company and you often quote your corporate office's weekly sales records. If you format the sales record portion of your report differently from the rest of your report, perhaps putting it into a table with a heading and a lightly colored background with boldfaced numbers and titles, you can create a style for that section of text. In the future, when it's time to type that information, instead of formatting the corporate sales records, you only need to select the corporate sales records and apply your predefined style to that selection. By defining the style one time, you won't ever need to go through the motions of formatting the text again; instead, you just apply the style, and Writer formats the text according to the style.

Templates take styles further. Actually, a template is to an entire document what a style is to selected text. When creating a document that's to look like another that you often create, such as a fax letter that requires special formatting, you can elect to use a fax template you've already created with the

To:, From: , and

Cover Page Note fields already placed where they belong and you only need to fill in the details.

NOTE

In reality, you always use a template when you create new Writer documents. Writer uses a default template named

Default unless you specify another template. The font and margin settings offered when you create a new document come from this default template.

Keep in mind that a template is a model for a document. A style is often a model for smaller blocks of text, usually paragraphs. A template may contain several styles. If you want to use a style that's available to your current document or template, you can easily select that style and apply it to existing paragraphs or text you're about to type.

The

Styles and Formatting window, available from the

Format menu or by pressing

F11 , lists every style available in the current document. Each style has a name. If you create a new document using

File, New , the styles in this window will display the default template's styles. If you create a new document using a predefined template, the styles listed come from the styles defined in that template.

The

Styles and Formatting

window displays the current styles available to you.

You can also see the styles available to you in a different way. You can also display a catalog of styles that shows the styles in a format you may prefer over the

Styles and Formatting window. Press

Ctrl+F11 to see the

Style Catalog dialog box. You can select paragraph styles, character styles, and other kinds of styles currently available to you.

The

Style Catalog

lists styles by paragraph style types, among other types.

When you want to use a template, you'll select

File, New, Templates and Documents to choose the template you want to work from.

TIP

When you learn about styles and templates in Writer, you also learn about them in the other OpenOffice.org products, because they all use styles and templates in the same way.