Chapter TWO. Organizing, Searching, and Cataloging
One of Acrobat's strongest features is its ability to help you manage your documents. New in Acrobat 7 is the Organizer, a separate window used to organize, sort, and filter the PDF files in your computer. You can organize the files in a number of ways based on date, location, and other characteristics. You can also define a number of characteristics for the files that you can in turn use for searching and organizing. As if organizing weren't enough, you can also assemble collections of your PDF documents. You'll learn some tips about collections in this chapter. Searching PDF documents is an amazing way to draw common concepts and terms from a broad range of documents. See how to save time and zero in on what you need to find. You can use different tools of varying complexity for your searching, ranging from a simple toolbar to a full-blown index. Aside from the generic searching you can do with any sorts of PDF documents, you can also assemble a collection and index it to create a formal catalog. Cataloging is the best way to control large quantities of information across collections of documents. You can make document collections comply with a global standard called PDF/A, which defines how images, fonts, and other characteristics must be used in documents for long-term storage.
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