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TIP 108: Using Tagged Bookmarks
In the Bookmarks pane, an icon appears before the name of each bookmark. Bookmarks may be prefaced by the bookmark icon or, in a converted and tagged document, by the tagged bookmark icon . (Converted Web pages display the Web bookmark icon; this type of bookmark is discussed in the sidebar in Tip 109.) Although you can configure the appearance of all types of bookmarks in the same way, functionally they are different.
Using Arrow Keys to Navigate Bookmarks
Use the keyboard's arrow keys to move through a long list of bookmarks: The up arrow moves up the list one bookmark at a time. The down arrow moves down the list one bookmark at a time. The left arrow key moves up the hierarchy to the parent. The right arrow key moves down the hierarchy to the innermost nested child bookmark.
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Acrobat lets you add and delete bookmarks at will without affecting the content of your document. However, if you use tagged bookmarks you can modify the content of the document as well as provide navigation in the document. You can export a document from either Adobe InDesign or Microsoft Word as a tagged document. Don't bother to export styles or headings as bookmarksyou will build the bookmarks from the document tags rather than using styles or headings. Refer to the tips in Chapter 7 for more information on tagging documents. So your first step is to open the PDF in Acrobat. Then:
1. | Open the Bookmarks pane. Choose Options > New Bookmarks from Structure to open the Structure Elements dialog. | 2. | Scroll through the list in the Structure Elements dialog and select the tags you want to convert to bookmarks. The tags are based on the styles or headings used in the original Word XP document. | 3. | Ctrl-click/Command-click to select specific tags (Figure 108a). Choose tags according to the levels of headings you want in your Bookmarks list. In this sample document, I want to convert the heading 1 and heading 2 tags as well as the inline shape tags (to include bookmarks for the images) to a set of bookmarks. You might also want to convert other heading tags depending on the length and complexity of the document and how many bookmarks you need.
Figure 108a. Select specific tags to convert to bookmarks.
Note If you click an element by mistake, click it again while pressing the Ctrl/Command key to deselect it. You can choose Select All to select the entire list. Click Clear All to deselect all the tags and start over. | 4. | Click OK to close the dialog. Acrobat converts the selected tags to bookmarks and adds them to the Bookmarks pane in one collapsed basic bookmark named Untitled. | 5. | Click the plus sign to the left of the bookmark's name to open the list. As you can see, only the Untitled bookmark uses the basic bookmark icon; the others use the tagged bookmark icon, as shown in Figure 108b. The bookmarks are named using the content of the tag; in the case of the images, they are referred to as inline shapes.
Figure 108b. The converted tags use the tagged bookmark icon and the content of the selected tags.
| 6. | Modify the bookmarks' appearance and view as desired. If you add new bookmarks, they will use the basic bookmark icon because they are added bookmarks and not part of the document structure. |
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