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TIP 124: Organizing Comments in the Comments List
Find that Word
You can search for comment content directly from the Comments list. Searching comments is particularly useful when you are working on a big review with numerous people. Click Search to open the Search window at the right of the screen. Next, type the search term and specify whether the results should be whole words and whether they require specific capitalization. Then click Search. Once Acrobat processes the search, it displays the results in the Search pane, and the comments containing the search terms are framed in the Comments list. Move the pointer over the search result in the list to see the page number where the search result is located; click the search result to see the comment. |
You can organize the comments in your document in a number of ways. By default, comments are listed as they appear in the document from start to end. Here are a few tips: If you are working on a large document, or if you want to check what you have added to a document, sort the comments. Click the Sort By icon to open a pull-down menu (Figure 124a). For example, click Sort By Author to reorganize the comments in the Comments list according to the names of each comment author.
Figure 124a. Choose a method for sorting a list of comments.
If you want to see some of the comments, you can filter them. Click the Show icon to open a pull-down menu. Select a filtering option, and then a specific type of filter (Figure 124b). For example, if you choose Show by Type, a submenu opens to select a type of comment to display. When you apply a filter, the Comments list shows the message "Comments are hidden because a filter is active in the Show menu".
Figure 124b. Use a filter to view only a portion of the comments in a document.
Chapter 14). For reference, the message "Comments are hidden because a filter is active in the Show menu" appears below the Comments list toolbar. The message is a good reminder for you to check whether you have addressed all the comments in the document or whether a certain reviewer has seen and commented on the document.
Note Filtering does not apply to the comment replies. If you have added a series of comments and replied to other comments as well, sorting the comments by author displays only your original comments. In the Comments list, sorting according to the Checkmark Status reduces the list to two categories: Marked and Unmarked (Figure 124c). The categories are closed initially; expand a category to reveal its contents.
Figure 124c. Checkmarks provide a handy way for you to keep track of comments in your copy of the document
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