Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources]

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

نسخه متنی -صفحه : 203/ 170

l xmlns="http://www.w3.org/1999/l">

TIP 148: Using and Managing Security Policies

Acrobat 7 Professional provides one interface to manage all the security in your documents. If you want to add security to a document, choose Document > Security > Secure This Document or click the Secure task button and choose the command from the pull-down menu. The Select a Policy to Apply dialog opens, listing the policies available to use. Here, you can create new policies , copy an existing policy , view its contents , or refresh policies that are stored on the Adobe Policy Server.

Make It Snappy

If you want to remove security from a document and have the rights, you don't have to go through any program dialogs. Instead, click the Secure task button to open its pull-down menu and choose Remove Security Settings for This Document. Click OK in the confirmation dialog, and the job is done.

If you have a large number of policies, you can filter the list for ease of use. Click the Show pull-down menu, shown in Figure 148a, and select to display only organizational or user policies. Click a policy from the list at the top of the dialog to view its details at the bottom of the dialog. Click Apply and follow the sequence of dialogs and prompts to secure the document.

Figure 148a. Select a filter to modify your list of policies.

When you want to work with your policies, such as changing the permissions or passwords within an existing policy, use the Managing Security Policies dialog instead to access additional options. Choose Document > Security > Manage Security Policies, click the Secure task button, and choose the command from the pull-down menu to open the dialog (Figure 148b).

Figure 148b. Manage the policies in your system from the Managing Security Policies dialog.

[View full size image]

Both security policy dialogs are quite similar; in the Managing Security Policies dialog you can also edit an existing policy. Click the policy in the list and then click Edit on the dialog's toolbar. A sequence of dialogs appears; their content depends on the type of policy you select. Click Delete to remove an existing policy from your system; read about using Favorites in the sidebar.

It's One of My Favorites

In many workflows, you often use the same policy over and over. Rather than opening the dialogs and choosing the policy, save a couple of mouse clicks and define a policy as a favorite. In the Managing Security Policies dialog, click the policy in the listing at the top of the dialog, and then click Favorite on the dialog's toolbar. Any policies you define as Favorites show a star at the left of their listing in the dialog. When you close the policies dialog, the next time you need to secure a document, your favorite is listed on the Secure task button's pull-down menu.

Regardless of the method you use to encrypt or secure a document, you can change or remove the protection from within Acrobat if you have the rights:

Choose File > Document Properties > Security.

In the Security pane, click the Security Method pull-down arrow and choose No Security (Figure 148c). Click OK to close the Document Properties dialog.

Figure 148c. You can remove or change document security in the Document Properties dialog.

The confirmation dialog opens. Click OK to confirm that you want to delete the security and remove the passwords from the document.