Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources]

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

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  • TIP 21: Choosing PDFMaker Conversion Settings in Word

    Each PDFMaker installed into the various Microsoft Office programs includes different settings that vary according to the program's features. In Word you can convert content such as bookmarks and comments, as well as text.

    What About Security?

    The Conversion Settings dialog contains the Security tab, used to add password protection to a file. If your document is being converted for further use in Acrobat, don't add security at this point. Wait until the document is processed in Acrobat and then apply security settings. Otherwise, each time you open the converted PDF document you have to input passwords. Chapter 18 discusses using passwords and other forms of security.

    Choose Adobe PDF > Change Conversion Settings to open the dialog. Click the Word tab to display Word-specific options (Chapter 14 for information on using comments.) Comments in the source document are listed in the Word tab, as shown in Figure 21a. Click the X to select or deselect comments you want to convert with the document. Click Notes open to display the comments' contents in the PDF, select the color icon to choose your note color. After conversion, the Word comment displays as a note comment in the PDF document at the same page location.

  • If your document contains cross-references or a table of contents, you can preserve your work and transfer it to the PDF document by choosing Convert cross-references and table of contents to links. You can also preserve footnotes and endnotes in a converted Word document by selecting Convert footnote and endnote links.

    • Figure 21a. Convert comments in your document to notes in the Adobe PDF document.

    Your Own Style

    You can convert bookmarks based on either word headings or styles. Which option you choose depends on how the document is created. If you use the default Word Template to create headings, then use the headings option. If you're using a custom template, choose the styles you used for the headings in your document.

    The Word PDFMaker gives you two choices for generating bookmarks, depending on your document's structure. Bookmarks are created from document styles or from headings you select from the default template. Open the Conversion Settings dialog and click the Bookmarks tab (Figure 21b).

    Figure 21b. Use either styles or headings as the source for bookmarks in your PDF document.

    Click either headings or styles, and then click to select or deselect specific levels or styles to use for conversion.