Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources]

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

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نمايش فراداده

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  • TIP 39: Finding Information about Your Document

    There is a lot more to a document than what you see on the screen or printed page. Use the Document Properties dialog when you want to find or modify information about your documents. Choose File > Document Properties (or press Ctrl+D/Command+D) to open this dialog. It opens to the Description tab by default; if you have modified settings in the dialog, the last tab you worked with displays.

    More Info on Info

    The lower area of the Description pane (Chapter 7). A tagged PDF includes an XML structure that you can use for a range of purposes, such as Web output, reflow, and delivery to accessibility devices.

    Figure 39a. Use the Document Properties dialog to find and modify basic information about your document.

    Chapter 18.

    Figure 39b. Choose a security method and read properties in the Security tab.

  • The Fonts pane (Figure 39c) lists the fonts, font types, and encoding information used in the original document. Having this information at hand can be a real timesaver.

    Figure 39c. Read information about the fonts embedded in your document.

    Font Information to the Rescue

    In situations where you need to expand an original body of work but don't have a template, for example, you can quickly check in the generated PDF and see the fonts in the Fonts pane. Click the (+) icon to the left of the font name to open a list with more information. For each font, you see the name and font type used in the original document; the list displays the font, font type, and encoding used to display the document in Acrobat.

  • Click Initial View to display information that defines how the PDF document looks when it is opened (Tip 40 in this chapter for information on controlling these options.

    Figure 39d. Select options to define how your viewers see the document when it opens.

  • The Custom pane lets you add properties and values that identify the content in the document. This information is often used on an enterprise level to organize large quantities of material. Identifying the same document in different versions is a common custom property; in Figure 39e, the document uses the custom property version and the custom value 1A. In addition to identifying the content of a document, the custom properties can be used for searching.

    Figure 39e. Add additional properties and assign values to be used for indexing and searching.

    More on Custom properties

    Plan ahead when starting project if you intend to use custom properties. Decide what to name the properties and the range of values, then add the properties as you process each document.

  • The Advanced pane shows PDF settings and reading options. Normally, you won't often change this information, aside from attaching an index to a document (Figure 39f). Click Browse to open an Attach Index dialog and locate an index on your hard drive, then click Open to close the dialog and attach the selected index to the document.

    Figure 39f. Attach an index, set trapping, and choose a language in the Advanced settings.

    • More on Advanced Settings

    You can change information about the document as set by the creatorunless the file has security settings that prevent changes.

    When you have finished making changes to the document's properties, click OK to close the dialog. You have to save the file in order to apply the modified properties.