Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources]

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

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  • TIP 51: Basic Preflighting

    Preflighting, the process of reviewing a PDF document to ensure that it meets specific printing requirements, is the traditional realm of the prepress world. But have you ever had t o prepare ads for a newspaper or a magazine? Or design brochures? Or create an annual report? I'd bet most people have had these types of experiences.

    Proofreader's Marks

    If you are working in print production and need to use traditional proofreading marks, build some custom stamps. Create the proofreading marks in an illustration program, and print as a PDF or export as a PDF. In Acrobat 7, choose Tools > Commenting > Stamp Tools > Create Custom Stamp. In the Select Image for Custom Stamp dialog, click Browse and locate your illustration (now a PDF). Click Select and the stamp is imported. Create a custom folder or add the stamp to your favorites; learn more about stamps in Chapter 14.

    Preparing a print job, expecially one intended for prepress, can be a laborious and time-consuming process. Acrobat 7 Professional includes a suite of preflight tools you can use to evaluate your files for problems with items such as image compression and transparency.

    Choose Advanced > Preflight to open the Preflight dialog (Figure 51a) and give the program a minute to load the profiles. The available testing profiles range from standards compliance options, to industry standards for magazines and newspapers, to testing for specific items such as transparency or image resolutions, to compliance with a particular version of Acrobat.

    Figure 51a. Choose options for testing your document's print output in the Preflight dialog.

    [View full size image]

    Scroll through the list to find the profile you want to use to evaluate the document. When you choose a profile, information displays in the Purpose of the selected Preflight profile section of the dialog below the list.

    More Info

    The basic analysis is only the beginning of what you can learn about a document. At the bottom of the Preflight dialog, you can select Show detailed information about document (Figure 51b), which displays an overview of items ranging from fonts and images to layers and color spaces. Use the information to find specific details about errors or content in the document.

    Figure 51b. Once your document is analyzed, errors and other information show in the Results display.

    Select an object in the document from the Preflight dialog's results list and then click Show selected element in Snap view. A pop-up window identifies the object based on its location on a page. This feature is particularly useful in an image-intensive document to pinpoint an object or item on a page. The Snap view doesn't work with all errors or objects. For example, you won't see a layer error.

    You don't have to preflight the entire document; click the Preflight only pages check box and type the page range you want to evaluate. Then click the Execute button and the document is tested.

    The results of the analysis are shown in the Preflight dialog (