The Adobe® InCopy® CS2 Book [Electronic resources]

Navigating the Document Window

Most InCopy users deal with long text documents that they need to navigate quickly and easily. In Galley and Story views you can scroll up and down with the scrollbar or with the scroll wheel on a scrolling mouse. If you prefer to keep your hands on the keyboard, you can scroll through the open document with the Page Up and Page Down keys.

Using the Zoom Tools

Layout view offers a lot more navigation options because it shows the layout instead of just the text. The View menu holds commands for zooming in and out and fitting the current page, spread, or pasteboard to the window boundaries. To view the document at 100%, choose View > Actual Size or press Command/Control-1. You can also select the Zoom tool in the Tools palette and click in the document window. To zoom out hold the Option/Alt key when you click. You can also alter the zoom by selecting a zoom value from the pull-down menu in the bottom-left corner of the document window or by typing a zoom value in the number field (Figure 1.13). To move the document around in the window, you can use the scroll bars or select the Hand tool in the Tools palette and pan the document in any direction.

Tip

InCopy and InDesign allow you to zoom out as far as 5% and in as far as 4000%.

Using the Navigation Tools

Next to the zoom options at the bottom of the document window (in Layout view) are a few page navigation icons that make document navigation easy. With one click you can navigate to the first page, previous page, next page, or the last page in the document. To jump to a specific page just choose the page number from the pulldown menu (Figure 1.14). If you have a really long document, press Command/Control-J to focus on the page number field and enter the page number you want to access, press Return/Enter, and InCopy will instantly take you to that page.

Inserting Position Markers

The last document navigation technique we want to show is position markers, introduced in InCopy CS2. When editing a long document, you may want to mark a specific place in the text to which you can quickly return. Put the cursor where you want the marker to go, choose Edit > Position Marker > Insert Position Marker (or press Shift-Command/Control-[), and a small pink placeholder is inserted at the current cursor location (Figure 1.15).

After the position marker has been inserted, you can, from anywhere else in the file, choose Edit > Position Marker > Go To Marker (or press Shift-Command/Control-]), and InCopy jumps back to the marker location. You can place only one position marker per document, but you can move it by choosing Edit > Position Marker > Replace Marker (or by pressing Shift-Command/Control-[). If you rely on the position marker frequently, you should do yourself a favor and use keyboard shortcutswe'd go nuts if we had to use the menu commands every time, but the keyboard shortcuts make it a breeze.