The Adobe® InCopy® CS2 Book [Electronic resources]

Responding to Tracked Changes

If you're a writer or editor who submits InCopy files for editing, you should receive back an InCopy file with all the edits marked for you. When you do, it's time to navigate through all the changes so you can accept the ones you feel are appropriate and reject those that aren't. To find the first tracked change in a story, switch to Galley or Story view and choose Changes > Next Change (Command/Control-PageDown) or click the Next Change button in the Track Changes toolbar. This locates the first change, scrolls the window to the correct location, and selects the change. After you evaluate the edit, you need to decide whether to accept or reject the change. To accept the edit, choose Changes > Accept Change (Shift-Command/Control-O) or click the Accept Change button in the Track Changes toolbar. To reject the edit, choose Changes > Reject Change (Shift-Command/Control-;) or click the Reject Change button in the Track Changes toolbar.

To accept or reject several tracked changes at one time, select the range of text that contains the tracked changes and choose Accept Change or Reject Change. This is much easier than accepting or rejecting each change individually but doesn't force you to accept or reject all the changes in the entire story. Notice there are also menu commands and toolbar buttons that accept all changes or reject all changes in a story. This is a quick way to clear out all the tracked changes as you get the text ready for final publication.