OpenOffice.org 2, Firefox, and Thunderbird for Windows All in One [Electronic resources]

Greg Perry, M. T. Cozzola, Jennifer Fulton

نسخه متنی -صفحه : 231/ 117
نمايش فراداده

89. Find and Replace Text

82 Open an Existing Presentation

90 Format Presentation Text

91 Animate Text

When you work with large presentations, being able to locate text quickly, either to edit the text or to verify its accuracy, is vital. You don't want to step through a presentation slide by slide until you find text you want to see.

As with all of the OpenOffice.org programs, Impress offers a powerful find-and-replace command that enables you to locate text you want to find. Once Impress locates the text, you can request that Impress automatically replace it. If, for example, you realize that your company's Vice President's name is spelled

McGuire instead of

MacGuire , you can quickly make Impress change all the misspelled instances of the name, even if you're about to start your presentation in the next minute. (Just make sure you don't pass out those preprinted handouts of your slides!)

1.

Find Text

Select the

Find & Replace option from the

Edit menu to display the

Find & Replace dialog box. You can also press

Ctrl+F to display the

Find & Replace dialog box.

2.

Enter the Search Text

Type the data you want to find in the

Search for text box. If you've searched for the same data before, you can click the down arrow to open the

Search for drop-down list box and select the data to search for it once again.

89. Find and Replace Text

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3.

Start the Search

Click the

Find button. Impress searches from the current position in the presentation to the end of the presentation and then prompts you to continue the search from the beginning of the document. If Impress finds the text anywhere in the presentation, it displays the first slide that holds that text.

4.

Replace the Text

If you want Impress to replace found text with new text, type the new text into the

Replace with text box.

If the

Search for text is found, Impress replaces that text with the text you entered in the

Replace with text box.

5.

Replace All Occurrences

If you click the

Replace All button, Impress replaces all the matches with your replacement text throughout the slide. Such a change is more global and possibly riskier because you may replace text you didn't really want replaced. By clicking

Find before each

Replace , you can be sure that the proper text is being replaced, but such a single-occurrence find-and-replacement operation takes a lot of time in a long presentation.

TIP

You can use the

Whole words only option if you don't want Impress to find words that are contained within other words. If, for example, you want to find instances of the word

in , you probably don't want to find every word that contains the letter combination

in .

6.

Modify the Search

Click the

More Options button to expand the dialog box so that you can further refine your search. For example, you can click to select the

Backwards option before doing a find or replacement if you want to find or replace starting from the insertion point and looking back to the start of the presentation. If you want to search for an approximate match instead of an exact one, select the

Similarity option and then click the

x button. For example, if you think you might have misspelled vice president McGuire's name even beyond

MacGuire , you can use the

Similarity Search dialog box to search for words that differ from

MacGuire by two letters; the Similarity Search will then find words such as

MagGuire and

McaGuire .

When you finish finding and replacing all the text for this search session, close the

Find & Replace dialog box and return to the presentation by clicking the dialog box's

Close button.