Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] نسخه متنی

Tag It

If you intend to export the comments for processing, make sure the document is tagged before you convert it to PDF. If you don't tag the document, instead of a smooth comment-exporting process you'll see a message about tagging. (See Chapter 7 for information on tagging a document and working with tagged documents.) The export process doesn't work through a Web browser.

1.

Click the Comment & Markup task button's pull-down arrow to display its menu and choose Export Comments to Word, or click Comments on the menu and choose Export > Comments to Word. Microsoft Word opens, and a dialog describes the process (Figure 117a).

2.

Once you are familiar with the process, click Don't show again at the bottom left of the dialog. Then click OK to close the dialog and start the import process. The Import Comments from Adobe Acrobat dialog opens (Figure 117b). The name of the PDF file from which you are exporting appears in the top field.

3.

Click the top Browse button and locate the source Word document used to generate the PDF.

4.

Choose from the various comment-import options. Read Tip 118 for more information. Click the Turn Track Changes On Before Importing Comments option if you are involved in an editing or review process and are using several versions of the document.

5.

Click Continue. Acrobat processes the comments and adds them to the Word document. Acrobat displays the Successful Import dialog once it processes the comments (Figure 117c). The dialog summarizes the activity and describes how text edits can be integrated. Click Integrate Text Edits to start the process.

Note

Any formatting of text you add to the comments in Acrobat, such as font or bold text, isn't transferred to the Word document.

6.

The Adobe Acrobat Comments dialog opens, displaying the number of comments available for converting. The dialog identifies the first comment in the document and displays the action (Figure 117d). Click Apply to make the edit. The text is modified in the Word document (using colored or underlined text if changes are being tracked).

7.

Click Next in the Adobe Acrobat Comments dialog to continue with the next edit; repeat until you've finished all the edits. If you don't want to use the edit, click Discard.

8.

You'll see the Text Integration Summary dialog when all the comments are processed (Figure 117e). After you've reviewed the summary, click Done. Depending on the options you chose in the Import Comments from Adobe Acrobat dialog (described in step 4) you may have instructions for cleaning up the document, such as accepting changes if you have the tracking feature active, or deleting comment bubbles.

9.

Check the document. You'll see that the edits are applied and that basic note comments are attached to the document as well (Figure 117f). Save the corrected Word document.