Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources] نسخه متنی

Saving Searching Time Using Preferences

You can spend a lot of time sifting through documents, and in some cases, such as building an annual report, you may have to repeat searches several times. Save yourself time and headaches by setting Search Preferences:

• If your documents contain diacritics or accents, be sure to check the Ignore Diacritics and Accents option. That way if your work includes both premiere and premi\'e8re, for example, you can find both terms.

• Select the Always use advanced search option if you are likely to do only complex searches to save a couple of mouse clicks expanding the options in the Search pane.

• When searching enormous collections, set the preference for the Maximum number of returned documents. The default is 100; set it higher if necessary, but remember that searching so many documents will require more processing time.

• If you use Proximity searching a lot, modify the preference. The range of words for Proximity searches is 900; tinker with the value according to the contents of your documents. Proximity searching is an advanced search technique used with multiple documents or indexes, and needs the Match Exact word or phrase option selected from the Return results containing pull-down arrow on the Advanced Search pane. Type two or more words to search for in the documents. Any occurrence of the search terms within 900 words of each other are returned.

• Use the Fast Find preference to cache the returns from your searches. You can specify the size of the cache, which defaults at 20 MB. Be sure to clear the cache when you have finished a big project to save processing time.