Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources]

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

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  • TIP 112: Adding Notes and Highlighting Comments

    Of all the comment tools, you'll probably use the note comment most frequently. Select the Note tool on the Commenting toolbar and then click the document where you want to place the note. You can also drag with the tool to create a marquee. A pop-up window opens (Figure 112a) showing an active cursor. Type the text for your note; if you enter more text than fits the size of the pop-up window, the text scrolls. When you have the Properties Bar open, also shown in Figure 112a, you can select text in the note and customize its color, font, and so on directly from the toolbar.

    Figure 112a. Type your note's text in the pop-up window. You can customize the text easily using the Properties Bar.

    Finding Properties

    To access the Properties Bar choose View > Toolbars > Properties Bar (Ctrl+E/Command+E). Or right-click/Control-click anywhere in the toolbar well at the top of the program window. The list of toolbars appears; choose Properties Bar.

    To tidy up the page, click the close box in the pop-up window. You can still read the content of your note; just move the pointer over the note's icon on the page and Acrobat displays its contents in a tool tip box (Figure 112b).

    Figure 112b. Save space on your document by closing the note. Move your pointer over the note's icon to display its text tip.

    Once the note is added to your document, you can change its appearance and characteristics beyond the options available from the Properties Bar. Click Options on the Note box to open the Note Properties dialog (Figure 112c), or right-click/Control-click to open the shortcut menu and choose Properties. When the Properties bar is displayed, it shows the Note Properties as well, also shown in Figure 112c:

    Figure 112c. Configure a note's appearance and name and read its history in the Note Properties dialog.

    Lock Your Notes

    Sometimes you need your comment to stay in place, and don't want to take the risk that another reviewer will go in and change it. Click the Locked option at the lower left of the Note Properties dialog to prevent the comment from being modified or deleted (see Figure 112c).

    • Choose an icon for the note, as well as color and opacity, on the Appearance tab.

    • Specify a name for the comment author and a subject on the General tab.

    • View the Review history and/or Migration history on the Review History tab.

    Click Close to dismiss the Note Properties dialog and apply the changes.

    Note

    Once a note has been added, you can double-click its icon to open the text box. To delete a note, click the note icon with the Hand tool to select it. Then press Delete on the keyboard.

    The Highlighting tools are used to add visual comments to the text of your document. You can use an underline, highlight, or strikethrough. Choose Tools > Commenting > Show Highlighting Toolbar to open the toolbar (Figure 112d). Select a tool from the toolbar and then drag across the text you want to identify with the tool. An example of each tool's use is shown in Figure 112d. As with the Note tool, you can modify the appearance of the Highlighting tools either on the Properties bar or by selecting Properties from the shortcut menu.

    Figure 112d. Use the Highlighting tools to point out content in a document's text.

    The SameBut Different

    The Highlighting toolbar contains three tools that you can use to draw attention to content in your document. There are also three text edit tools that appear to do the same things. However, the Highlighting tools are used within Acrobat only, unlike their text edit counterparts, which can be exported from the document into a source Word or AutoCAD document (Windows).