Adobe Acrobat 7 TIPS and TRICKS THE 100150 BEST [Electronic resources]

Donna L. Baker; Kristin Kalning; Becky Morgan; Judy Ziajka

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  • TIP 116: Creating and Managing Stamps

    If you can imagine it, you can use it in a stamp. You can easily add a custom stamp to Acrobat:

    1.

    Click the Stamp Tool's pull-down menu and choose Create Custom Stamp. The Select Image for Custom Stamp dialog opens.

    A Few of My Favorite Stamps

    If you use a stamp and then choose Add Current Stamp to Favorites, that stamp will appear at the top of the Stamp Tool submenu, so you can quickly use it again without having to navigate the system of submenus. If you find you are using another stamp regularly, choose Add Current Stamp to Favorites and it joins the list. If you find that you no longer use an old favorite, you can just as easily delete it. Select the stamp from the Favorites list on the submenu and then choose Favorites > Remove Current Stamp from Favorites.

    Note

    You can also create custom stamps through the Manage Stamps command on the Stamp Tool's pull-down menu. Click Manage Stamps to open the Manage Custom Stamps dialog, click Create, and the Select Image for Custom Stamp dialog opens. Proceed with the remaining steps.

    2.

    Click Browse to find the file you want to use for the stamp. You can use a range of graphic formats, as well as PDF and Word files. The Select dialog opens and displays the chosen file. Click OK to close the browse dialog and return to the Select Image for Custom Stamp dialog, which shows a preview of the chosen stamp (Figure 116a). Click OK to dismiss the dialog and open the Create Custom Stamp dialog.

    Figure 116a. When you select a file to use for the stamp, you see its preview in this dialog.

    3.

    Click the Category field and type a name for a new stamp category or choose one of the existing categories; then type a name for the stamp (Figure 116b). Click OK.

    Figure 116b. Select a file to use for the stamp, name it, and specify its category.

    [View full size image]

    It's Automatic

    Suppose you have a really powerful image you'd like to use for a stampthe only problem is that it is a mega-sized Photoshop image. Not to worry. Follow the steps in this tip and create a stamp. On the Select Image for Create Custom Stamp dialog, look for a checkbox named Down Sample Stamp to reduce file size and click it. On the Manage Custom Stamps dialog, click the Down Sample Stamp to reduce file size button. Your stamp is downsampled and good to go.

    4.

    To use your new stamp, first click the Stamp Tool's pull-down arrow. Your custom stamp category now appears along with any other custom stamps you have added to your system. The contents of your custom stamp category display thumbnails, just like the program's stamp collections (Figure 116c).

    Figure 116c. Choose your custom stamp from the pull-down menus.

    5.

    Click the stamp in the menu to select it, and then click the document page to apply the stamp.

    6.

    If you want to add more information, double-click the stamp to open a comment text box and type the information you want to attach (Figure 116d).

    Figure 116d. You can add note comments to a stamp as well.

    Use a Custom Stamp When…

    Here are some circumstances where it makes sense to take a few minutes to build a custom stamp:

    • You write the same comment repeatedly. You may be a department head who needs a date and time stamp as well as a department information stamp. Build a stamp that asks for the information; you can now use a dynamic date/time stamp, and your new custom stamp.

    • Your work includes different roles. You may be a designer and also a supervisor. You can build separate stamps defining your role in different situations.

    • Your work includes the same role and different moods. Use your imagination and create a suite of expressive stamps. A smiley face can be worth a thousand wordsand so can a bolt of lightning.

    You can easily remove or edit a custom stamp from Acrobat:

    1.

    Open the Stamp Tool's pull-down menu and choose Manage Stamps to open the Manage Custom Stamps dialog.

    2.

    To remove a stamp, select the stamp (Figure 116e) and click Delete; to edit a stamp, click Edit to reopen the Create Custom Stamp dialog (use this dialog if you want to rename the stamp, for example); to start building another custom stamp, click Create. Click Close to dismiss the dialog.

    Figure 116e. You can add, edit, and delete stamps using the Manage Custom Stamps dialog.

    [View full size image]