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TIP 122: Tracking a Review
It's easy to keep track of a simple two-person document review cycle. But many business and professional processes require several participants and numerous rounds of reviewingtracking a beast like that isn't so easy. Fortunately, Acrobat's Tracker helps you keep tabs on the process.
Taming the Wily Review Process
If you're the person starting a review, all comments are returned to you. To maintain control of the review process, you, as the initiator, should control invitations to the review. That way, the comments always return to you and can be incorporated into the original document. |
Click the pull-down arrow on the Send for Review task button and choose Tracker to open the Tracker window (you can also choose Comments > Tracker). All your current reviews, both those you have initiated and others you are participating in, are listed in the left column of the window. Click the plus sign indicator at the left of the My Reviews name to open the list of reviews (Figure 122a) and display the contents. In the example, we are using a number of reviews, including email and browser-based, as well as an offline browser-based document. In the Tracker you can do the following:
Figure 122a, the type and information about the review are listed along with the name and a hyperlink to the document. |
Click a review's link in the right pane to open the document in Acrobat 7, or in Adobe Reader 7 if you open the Tracker within Adobe Reader 7.Click the name of a review listing and click Remove to remove a selected document from the Tracker (this option removes the document only from the Tracker listing; it has no effect on the file itself).
Figure 122a. Manage email reviews, browser-based reviews, both online and offline, as well as news trackers and other subscriptions in the Tracker.
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Tracker on the Web
You can use the Tracker as a news reader or for accessing other broadcast services such as music channels. The Tracker subscribes to Web content that uses the Really Simple Syndication (RSS) format. Click the Services pull-down arrow on the Tracker window to open a menu and choose Subscribe. In the Add Subscription dialog, type the URL for the service location and click OK. The Tracker shown in Figure 122a lists three RSS feeds, identified by the Services icon below the Reviews and Offline Document listings in the Tracker listing. |
When you initiate a review, a listing of those you have invited is shown; each is an active link. You can also manage the list. Select a review, and then click Manage to open a set of options that allow you to send reminders and emails and invite others to participate in the review (Figure 122b). When you have finished, close the Tracker.
Figure 122b. You can send reminders, emails, and invite others to participate by using the Manage options in the Review Tracker.
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