Que.MCSA.MCSE.10070.100270.Exam.Prep.2.Windows.XP.Professional [Electronic resources] نسخه متنی

Apply Your Knowledge

Printing is an important aspect of administering Windows XP Professional computers and is the source of many user problems. Here you configure several aspects of printing on a Windows XP Professional computer.

Exercises

6.1 Installing and Sharing Printers

You can install printers without using a physical print device for illustrating the basics of configuring and troubleshooting printers. In this exercise, you install and share a printer. You then pause the printer, which is a necessary step because no print device is associated with this printer.

You need two computers running Windows XP Professional to perform these exercises. You can perform the first two exercises with a single computer running Windows XP Professional.

Estimated Time: 10 minutes.

1. Log on to the Windows XP Professional computer as an administrator.

2. Click Start, Printers and Faxes to display the Printers and Faxes window.

3. Under Printer tasks, click Add a Printer to start the Add Printer Wizard.

4. Click Next to bypass the Welcome screen.

5. On the Local or Network Printer screen, select Local Printer Attached to This Computer, ensure that the Automatically Detect and Install My Plug and Play Printer check box is cleared, and then click Next.

6. On the Select a Printer Port screen, select Use the Following Port, select LPT1, and then click Next.

7. On the Install Printer Software screen, select Epson as a manufacturer, select Epson Stylus Photo 700 EXC/P 2 as a model, and then click Next.

8. Accept the default provided on the Name Your Printer screen, ensure that Yes is selected, and then click Next.

9. On the Printer Sharing screen, accept the share name of EpsonSty, and then click Next.

10. On the Location and Comment screen, type Second floor as the location, and Color Photo Printer as the comment. Click Next.

11. On the Print Test screen, click No and then click Next.

12. Review the information on the Completing the Add Printer Wizard screen, and then click Finish.

13. Wait while files are copied, and then note that an icon for the printer has been placed in the Printers and Faxes window.

14. Right-click this icon and choose Pause Printing. You should perform this step so that error messages are not created because of attempts to print to a nonexistent print device.

15. Leave the Printers and Faxes window open for the next exercise.

6.2 Configuring Printer Properties

In this exercise, you configure printer permissions, a printing schedule, and spooler properties. Then you stop and restart the spooler, a task you may need to perform if print jobs become stuck in the spooler and are not being printed out.

Estimated Time: 15 minutes.

1. Click Start, right-click My Computer, and choose Manage. In the Users and Groups node of the Computer Management snap-in, create a new user named User1. Leave the Computer Management snap-in open for use later in this exercise.

2. Right-click the printer you just created and choose Properties.

3. Select the Security tab of the printer's Properties dialog box.

4. Click Add, and in the Select Users or Groups dialog box, type User1 and then click OK.

5. Note that Print is selected by default as the allowed type of access. Keep this selection and also select Manage Documents in the Allow column. Click Apply to apply the change and keep the Properties dialog box open.

6. Select the Advanced tab.

7. Select the Available From option, and use the spin boxes to set the printer to be available from 8:00 a.m. to 5:00 p.m. Note that the priority is set to its default of 1. Do not change this value.

8. Click OK to close the Properties dialog box.

9. In the Printers and Faxes dialog box, click File, Server Properties.

10. Select the Advanced tab of the Server Properties dialog box.

11. Note the location of the spooler folder. You can change this to another location if this location does not provide adequate disk space for spooling documents.

12. Close the Server Properties dialog box.

13. In the Computer Management snap-in, expand Services and Applications and then click Services.

14. Scroll to locate the Print Spooler service, right-click this service, and then choose Stop.

15. Click the Start link. If no link appears, right-click the Print Spooler service and choose Start.

16. Close the Computer Management snap-in.

6.3 Printing to a Shared Printer

In this exercise, you create a connection to a shared printer from a second computer and print a document from this printer. Perform this exercise from the second Windows XP Professional computer.

Estimated Time: 10 minutes.

1. Click Start, Printers and Faxes.

2. Under Printer Tasks, click Add a Printer, and then click Next to bypass the Welcome screen of the Add Printer Wizard.

3. Select the option labeled A Network Printer, or Printer Attached to Another Computer, and then click Next.

4. On the Specify a Printer screen, select Connect to This Printer. Type the UNC path to the printer on the first computer, and then click Next.

5. On the Default Printer screen, click Yes.

6. Click Finish. Note that the icon for the printer shows a network cable, indicating that this printer is located on the network.

7. Double-click this icon and pause the printer from the Printer menu of the dialog box that appears if necessary. Leave this dialog box open.

8. Create a test document in Notepad, and print the document to the default printer.

9. Notice that this document appears in the dialog box you opened in step 7. This is the print queue for this printer.

10. On the Printer menu, click Cancel All Documents.

11. On the message box that appears, click Yes.

12. Note that the print queue is cleared. Close this dialog box.

6.4 Configuring Offline Files

In this exercise, you share a folder on one computer running Windows XP Professional. You then configure a second computer running Windows XP Professional for offline files, store, and modify a file from the first computer. You need two Windows XP Professional computers to complete this exercise.

Estimated Time: 15 minutes.

1. In My Computer, create and share a folder named Documents in the root of the C: drive. Give the Everyone group Full Control permission on this share. Note that you perform this step only for convenience in performing this exercise.

2. Click the Caching button. In the Caching Settings dialog box, select Allow Caching of Files in This Shared Folder, and select Manual Caching of Documents from the list box. Click OK.

3. Click OK to close the Documents Properties dialog box.

4. Open the Documents folder and create a test document named Test1.txt. Type something into this document and save your changes.

5. Move to the other computer and open My Computer.

6. Click Tools, Folder Options.

7. Select the Offline Files tab, and then select the Enable Offline Files check box. Also select the Synchronize All Offline Files When Logging On and Synchronize All Offline Files Before Logging Off check boxes. Click Apply to apply the changes and keep the Folder Options dialog box open.

8. Use the Run command or My Network Places to move to the shared folder on the first computer.

9. Right-click the Test1 document and choose Make Available Offline. A Synchronizing dialog box appears as the file is copied to your computer, and the icon for the document shows two small arrows, indicating that this document is available offline.

10. On the Offline Files tab of the Folder Options dialog box, click View Files.

11. Double-click the Test1 document, add some more text to the document, and then save your changes.

12. Close all dialog boxes and log off. Note that a Synchronizing dialog box appears as you log off.

13. Return to the first computer, open the Test1 document, and note that the change you made has been synchronized to this computer.

14. If you wish, add text to this document, log on to the second computer, and note that you again receive the Synchronizing dialog box.

15. Open the Test1 document again and notice that the second change has also been synchronized.

Review Questions

1.Name several printing setups that are possible in Windows XP Professional and compare these briefly.

2.What are two printer properties that you can use to modify the sequence in which jobs are printed out at a print device? Describe each briefly.

3.How do the Manage Documents and Manage Printers permissions differ?

4.You have converted a FAT32 partition on a computer that dual-boots between Windows 98 and Windows XP Professional to NTFS, and now you realize you cannot access the partition from Windows 98. What do you need to do to correct this problem?

5.You share your computer with a couple of graphic designers who save large files to the computer's hard disk. What should you do to ensure that no single user takes up too much of the space on the hard disk?

6.Compare the options that are available when configuring a shared folder for offline use. How do they differ?

Exam Questions

1.Shirley installs a new printer on her Windows XP Professional computer and shares the printer with several users in her office. On attempting to print to the printer from a Windows 2000 Professional computer, a user in the office receives several pages of unreadable characters. Shirley tries printing to the printer and receives the same result. What should she do so that users can successfully print to this printer?

Run the Add Printer Driver Wizard to install the correct printer driver on her computer, and instruct the other users to disconnect and then reconnect to the printer.

Run the Add Printer Driver Wizard to install the correct printer driver on her computer and on the computers of the other users in the office.

Configure the printer to spool print documents so programs finish printing faster.

Configure the printer to print directly to the printer without being spooled first.

2.You and Catherine are the desktop administrators for your company. You install and share a printer on a Windows XP Professional computer. You have been instructed to ensure that only members of the Support local group can use this printer, and that only you and Catherine can manage the printer and all print jobs. Members of the Support local group should be able to manage only their own print jobs. In which of the following ways should you configure printer permissions?

Grant the Support group the AllowPrint permission. Grant the AllowFull Control permission to Catherine's user account and your user account.

Grant the Support group the AllowManage Documents permission. Grant the AllowManage Printers permission to Catherine's user account and your user account.

Grant the Support group the AllowPrint permission. Grant the AllowManage Documents and AllowManage Printers permissions to Catherine's user account and your user account.

Grant the Support group the AllowPrint permission. Grant the AllowManage Documents permission to Catherine's user account and your user account.

3.You have two groups of users that require access to a color laser print device. The managers need to have access at all times, but the consultants should have access to the printers only between 8:00 a.m. and 12:00 noon. Which of the following tasks should you do to accomplish this objective? Each answer represents part of the solution. Choose two.

Configure one printer with two sets of schedules, one for the managers and the other for the consultants, each with its appropriate time schedule.

Configure two printers and assign permissions to these printers so that the managers have access to the first printer and the consultants have access to the second one only.

Configure the priority of the first printer as 99 and the priority of the second printer as 1.

Configure scheduling on the second printer to be available only between 8:00 a.m. and 12:00 noon.

4.Jim is the desktop administrator for his company. He installs and shares a new print device on a Windows XP Professional computer for use by accounting staff and managers. He assigns the AllowPrint permission to the Accountants and Managers groups.

Later, managers inform Jim that they must wait a long time for their jobs to be printed. On investigating, Jim realizes that the accountants have been generating many problematic print jobs, thereby causing managers' print jobs to wait a long time in the print queue.

What should Jim do to ensure that managers' print jobs print as quickly as possible without incurring additional hardware costs?

Install a second printer for the same print device on the Windows XP Professional computer. Share this printer with a different share name and grant the AllowPrint permission to the Managers group only. Configure a priority setting of 99 on this printer and 1 on the original printer. Instruct the managers to print to the new printer.

Install a second printer for the same print device on the Windows XP Professional computer. Share this printer with a different share name and grant the AllowPrint permission to the Managers group only. Configure a priority setting of 1 on this printer and 99 on the original printer. Instruct the managers to print to the new printer.

Connect a second print device to the Windows XP Professional computer, and create a printer pool from the printer defined on this computer. Grant the AllowPrint permission on the new print device to the Managers group only. Configure a priority setting of 99 on the new print device and 1 on the original print device.

Connect a second print device to the Windows XP Professional computer, and create a printer pool from the printer defined on this computer. Grant the AllowPrint permission on the new print device to the Managers group only. Configure a priority setting of 1 on the new print device and 99 on the original print device.

5.Karen is responsible for a color laser print device attached to her Windows XP Professional computer. The computer has two hard drives: Windows XP is installed on drive C: and drive D: is used for applications and data. Several users attempting to print large photographs report that their jobs hang after submission and have to be manually removed from the print queue. Other users printing text or small graphics files do not experience this problem. Karen checks the disk utilization in My Computer and realizes that drive C: has only 300KB of disk space available, whereas drive D: has over 8GB of space available. How can Karen remedy this problem?

Limit the number of inbound connections to 10 users.

Copy c:\winnt\system32\spool to another path on D:.

Locate the Spool folder to drive D:.

Configure the printer properties to Start Printing After Last Page Is Spooled.

6.You install Windows XP Professional on drive D: of a computer that has one hard disk with three partitions. Windows 98 is installed on drive C:. During the installation, drive C: is converted to NTFS. When you attempt to start Windows 98 later, you receive a Missing Operating System error. You would like to dual-boot with Windows 98, so you need to convert drive C: back to FAT32. What should you do?

Run the command convert C: /fs:ntfs.

Run the command convert C: /fs:fat32.

Use System Restore to recover the previous configuration.

Back up all data on drive C:. Then reformat the partition and restore data from backup.

7.Norman is a graphic designer who uses a computer that was recently upgraded from Windows 98 Second Edition to Windows XP Professional. The computer has a single hard drive configured as one partition, C:.

Norman's graphic files have filled the C: drive to a point where less than 100MB of free space is left, so he purchases and installs a new hard drive. He uses Disk Management to configure and format a new partition named D:. On attempting to work from one of his applications, Norman observes that it could not reference the new drive by its drive letter. So he decides to mount the drive to an empty folder named C:\Mount that he created especially for this purpose. However, an option to mount the new drive to this folder was not available.

What should Norman do to enable the mounting of the new drive?

Convert drive D: to NTFS.

Convert drive C: to NTFS.

In Disk Management, create a spanned volume that encompasses both the C: and D: drives.

In Disk Management, convert both disks to dynamic storage.

8.You are the desktop administrator for your company. All client computers in the company run Windows XP Professional. A user named Kristin in the Accounting department uses a desktop computer named Computer1 and a portable computer named Notebook1.

When in the office, Kristin uses Notebook1 to access a shared folder named Accounts located on Computer1. The content of files in this folder changes frequently. She is able to access all files in this folder by browsing in My Network Places. However, when she travels, she is unable to access these files.

You need to ensure that Kristin can access all the files in the Accounts folder when she is not connected to the network. What should you do?

On Computer 1, configure the caching of the Sales folder as Automatic Caching of Documents. On Notebook 1, access the Offline Files tab and select the check box labeled Synchronize All Offline Files When Logging On.

On Computer 1, configure the caching of the Sales folder as Automatic Caching of Programs and Documents. On Notebook 1, access the Offline Files tab and select the check box labeled Synchronize All Offline Files Before Logging Off.

On Computer 1, configure the caching of the Sales folder as Automatic Caching of Programs and Documents. On Notebook 1, access the Offline Files tab, click the Advanced button, and select the check box labeled Notify Me and Begin Working Offline.

On Notebook1, right-click the Accounts folder and choose Make Available Offline.

9.Brian is the desktop administrator for a company that operates a network with a single Active Directory domain. All company and user data is stored on file servers.

Sales associates have portable computers that run Windows XP Professional. When they visit customer locations, they need the ability to use company data files even though they are not connected to the network.

Brian has enabled caching of offline files on all shared folders on the file servers. All portable computers used by sales associates are configured for offline files. In addition, these users select several folders to be made available offline.

However, sales associates report that the offline files are not available to them when they are out of the office. What should Brian do to ensure that the offline files are available to the sales associates, even when they are not connected to the network?

Change the caching options for the shared folders to Automatic Caching of Documents.

On the Offline Files tab of the Folder Options dialog box in each sales associate's computer, increase the amount of disk space to use for temporary offline files.

On the Offline Files tab of the Folder Options dialog box in each sales associate's computer, select Advanced, and then select the Notify Me and Begin Working Offline option.

Grant the sales associates the AllowFull Control permission on the shared folders.

10.Sales staff in your company need to keep locally cached copies of all files on the Products share on a file server. However, they find that no option is available on this share to make the files available offline. What should you do to solve this problem?

Configure the caching properties to allow manual caching of documents for the Products share on the sales staff computers.

Configure the caching properties to allow caching of files for the Products share on the sales staff computers.

Configure the caching properties to allow manual caching of documents for the Products share on the file server.

Configure the caching properties to allow caching of files for the Products share on the file server.