Design and Deploy web sites with Macromedia Dreamweaver MX 1002004 and Contribute 3 training from the source [Electronic resources] نسخه متنی

Working with the Approval System

For Contribute Web sites managed by a small number of individuals, the person who makes the changes often decides whether the altered page is ready to be published or notand if so, publishes it. As organizations grow in size, the content contributor updating the site is often separate from the individual clicking the Publish button. It's not uncommon for the Contribute users in a department to consist of one manager with publishing privileges and one or more assistants who handle the workload; when a job is done, the new draft is sent to the manager to review and potentially publish. In larger organizations, there are likely to be several layers of review: a writer might make the initial update to a page and then pass it to a copy editor, who will look it over for proper grammar and sense; when the copy editor is satisfied, the draft is passed to a manager for final approval. The larger the organizationand the more important the Web site is to the bottom linethe more levels of approval are likely.

Luckily, Contribute has a built-in approval system that handles it all. As you've seen, every role has a publish option. If the publish option is enabled, users in that role have both Publish and Send for Review buttons in Contribute's Edit mode; if the option is disabled, those users only have the Send for Review button. What happens when the Send for Review button is clicked? Here's a typical scenario:

Wally Writer makes changes to a page and then selects Send for Review.

The Send for Review dialog box displays a list of users with two options: send a link to a temporarily published draft via email to someone, or send the draft to one or more users for review.

Wally chooses to send the draft to his immediate superior, Pat Publish. In a note area, Wally describes the changes made to the page and then sends the page for review.

The next time Pat opens Contribute, a note informs her that she has a new draft to review. The draft from Wally is listed in her Pages panel.

Pat opens the page and reviews the description of changes. After looking over the page, she makes a change in the order of sentences and publishes the page.

The draft might just as easily be sent with more suggested changes back to the writerwho, when ready, sends it back to the publisher for another round of review. Throughout the entire process, a history of the draft is maintained and accessible at any point.

Another key feature in Contribute's approval system is the Draft Console. The Draft Console, available from a link between the Pages panel and the How Do I panel, displays information about three different types of drafts: drafts the user has chosen to work on, drafts the user has received to review, and drafts the user has sent for review. Click any hyperlinked draft listed to open that page in the Contribute browser.

To demonstrate the approval process and help you understand the options available, you'll start in the role of the Writer, who has no publishing privileges and must send the draft for review.