Editing Text
InCopy's truly fantastic word-processing tools help writers, editors, and proofreaders work more seamlessly with their designer counterparts than they ever thought possible. This smooth integration is possible because InCopy and InDesign share a lot of common technologies, including the same text-composition engine, the same font support, common file formats, and the same character and paragraph styles features. All this means that you can work together and learn from each other like never before.
Pasting Text from Other Sources
If you've made it this far into a book about writing with a computer, we assume you know how to type. However, your writing might include ideas or quotes from another text file, word-processing document, or Web page. There are two Paste commands in the Edit menu that you need to know about:Paste (Command/Control-V): When you copy styled text from another document to the clipboard and paste it into InCopy using the normal Paste command, it retains whatever text formatting has already been applied to it.Paste without Formatting (Shift-Command/Control-V): This modified Paste command strips away the formatting and pastes just the plain text from the clipboard.
Introducing the Swatches Palette" later in this chapter) to your InCopy document, which can happen when copying and pasting text from a Web browser.If you have a good reason to change the default pasting behavior, choose InCopy > Preferences > Type on Mac or Edit > Preferences > Type on Windows. At the bottom of the dialog, change the setting from Text Only to All Information. Now when you paste text from other applications all the source formatting, for better or worse, is retained.TipIf you change the preferences to paste All Information from other applications, you can still override the setting case by case by choosing Edit > Paste without Formatting.
Dragging and Dropping Text
Copying and pasting text works just fine, but it has an '80s retro feel when compared with the new drag and drop text features available in InCopy CS2 and InDesign CS2. Drag and drop is enabled by default in Galley and Story views (you can enable it in Layout View in the Type pane of the application preferences) and should be familiar to anybody who has used Microsoft Word before. Just select any text (letters, words, sentences, or paragraphs), move your cursor over the text until the cursor changes (

Adjusting Space Between Words
The helpful "Adjust Spacing Automatically When Cutting and Pasting Words" feature (Figure 3.1) is enabled by default. When you are copying and pasting or dragging and dropping text, InCopy automatically adds or removes spaces before and after words as necessary. This makes things easier when you're moving a text selection because you don't have to worry about selecting the correct number of spaces before and after the edited text. The feature is even smart enough to know when you're dragging and dropping text to the end of a sentence and it won't add a space before the period, question mark, or exclamation mark.
Figure 3.1. Automatic spacing adjustment is enabled by default and affects copy and paste as well as drag and drop text editing.
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Changing Case
Depending on your writing habits and your source notes, you might have to clean up the case of the letters in your writing. The Type > Change Case submenu has four commands that are pretty self explanatory:THIS IS UPPERCASEthis is lowercaseThis Is Title CaseThis is sentence case
Select the text you want to change, select one of the change Chapter 1).
Inserting Special Characters
Are you tired of trying to remember arcane keyboard shortcuts for obscure characters? Do you still ask your coworkers how to type trademark and copyright symbols? If so, you can throw away your secret decoder ring and start using the Type > Insert commands instead. The Type > Insert Special Character menu lets you add a wide variety of characters, including trademark and copyright symbols, dashes, and other punctuation (Figure 3.2). The Type > Insert White Space menu lets you insert more kinds of spaces than you even knew existed, including em spaces and en spaces. There's also the Type > Insert Break Character menu that lets you insert every kind of break character you can imagine, including frame breaks and forced line breaks. If you ever need some lorem ipsum, just choose Type > Fill with Placeholder Text.
Figure 3.2. The Insert Special Character menu is full of shortcuts to useful special characters that might otherwise be hard to remember.

Using the Glyphs Palette
If you're looking for other obscure characters or advanced typographic features such as ligatures, fractions, or dingbats, then the Glyphs palette is your friend. Choose Type > Glyphs, and the font for the active text is displayed by default (Figure 3.3). Use the pulldown menus at the bottom of the palette to change the font family and font face. If you want to see larger or smaller previews of the glyphs, click the large or small mountain icons

Figure 3.3. Use the Glyphs palette to find and insert obscure characters and special typographical elements.

Figure 3.4. Create custom glyph sets for easy access to obscure characters, fractions, alternates, and dingbats.
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Showing Hidden Characters
The ability to see hidden characters such as spaces, tabs, and paragraph breaks can be a helpful editing and troubleshooting tool (Figure 3.5). You can toggle the visibility of hidden characters by choosing Type > Show/Hide Hidden Characters or clicking the Show/Hide Hidden Characters button

Figure 3.5. The same story with and without hidden characters visible.

Transposing Characters
The new Chapter 4) should fix many of your common typing errors, but InCopy also has a Transpose feature to fix little mistakes. If you accidentally jumble two adjacent characters as you type, you can easily fix your mistake by inserting your cursor between the two characters and choosing Edit > Transpose. For example, if you type $136, you can insert the cursor between the "3" and the "6" and change the figure to $163 with one command.TipThe Transpose command does not work with space characters.
Using Tabs
For many years, people have used tabs to Chapter 6) natively and can even place tables from Excel and Word documents, many of the old uses for tabs can be eliminated. That said, there are still situations where tabs can be helpful, and here we give a brief overview of how InCopy handles them. Start by choosing Type > Tabs to open the Tabs palette (Figure 3.6), switch your document to Layout view so you can see an accurate preview of the results, and insert your text cursor in the paragraph you want to format. Tabs are rendered in Galley and Story views, but they are all the same generic width and only function as placeholders.
Figure 3.6. Use the Tabs palette to create and edit tabs for a paragraph.





To create a tab, click the button for the tab style you want and then click just above the tab ruler. To adjust the precise position (X value) of a tab after it's created, click and drag it and watch the black vertical line that indicates the results on the text. You can also select the tab and enter an X value in the tab position field. Regardless of the unit of Chapter 6).When you use tabs with the default options, the space between the tabbed text is just empty space. However, sometimes you want a tab leader, such as a string of periods, to fill the gap between the text and the next tab. Select the tab you want a leader for and insert a character (or up to eight characters) such as a period, dash, or bullet in the Leader field in the Tabs palette. Now your tab leader character will fill the gap between the text and the tab instead of empty white space. This can be especially helpful with financial data or a table of contents when tabs are set very wide.The last feature you should know about in the Tabs palette is the ability to create tabs that align on a special character such as a decimal point, dollar sign, or hyphen. Create a decimal tab

Figure 3.7. Here's an example of a paragraph that uses all four tab styles, a tab leader, and a custom alignment character (decimal).
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