The Adobe® InCopy® CS2 Book [Electronic resources] نسخه متنی

Working with Embedded Metadata

Metadata is a labeling technology that makes it easier to search, track, and manage documents in complex publishing workflows. All of Adobe's professional publishing applications, including InCopy, have the ability to store metadata inside a wide variety of file formats. One of the most important aspects of the way Adobe applications handle metadata is that the information is usually stored inside the native file. This means if you add some keywords or a copyright statement to a story in InCopy, that information travels with the document regardless of who opens it on what computer.

To edit or view metadata for an InCopy document, choose File > Content File Info, and the standard Adobe metadata dialog opens (Figure 5.17). The information entered here can be helpful in understanding who created a document and where it came from.

If you find yourself entering some of the same information over and over again, you should create a metadata template to save time and minimize data-entry errors. To create a metadata template, enter information in all the fields that will be common to many files, such as Author and Author Title. Then choose Save Metadata Template from the flyout menu in the top right corner of the dialog and give your template a name (Figure 5.18). Now every time you want to add the same metadata to a new file, just choose File > Content File Info and choose the name of your metadata template from the flyout menu. Another easy method of entering previously used metadata is to select from the recently used list found in the arrow pull-downs to the right of the field.

Metadata assigned to an InCopy file can be seen when the story is placed in InDesign. After placing the InCopy file in an InDesign layout, select the InCopy file in the Links palette and choose Link File Info from the palette menu to reveal the same metadata dialog as seen in InCopy and the rest of the CS2 applications (Figure 5.19). You can also access the metadata by selecting the placed InCopy story and choosing File Info from the Info palette menu. When metadata is viewed in InDesign for a placed file, the dialog is read-only, but you can copy text from the dialog. If the InCopy story has helpful meta-data in it, this is an easy way for an InDesign user to verify the byline or copyright status of a placed InCopy story.