The Adobe® InCopy® CS2 Book [Electronic resources] نسخه متنی

Understanding the InCopy LiveEdit Workflow Plug-Ins

InCopy and InDesign work together seamlessly to share page layout and story text so that users can participate in a parallel appendix A). If you're using one of these partner solutions, you'll need to rely on your integration partner for solution-specific training.

How to Install the LiveEdit Workflow Plug-Ins

In order for InDesign and InCopy users to work together, they both need the LiveEdit plug-ins installed. InCopy users have the plug-ins installed by default any time they install InCopy because anybody using InCopy will also be working with InDesign users. However, not all InDesign users collaborate with InCopy users, so the LiveEdit plug-ins must be installed in InDesign.

Before you install the LiveEdit plug-ins, open the Adobe InDesign CS2/Plug-Ins folder to see what's already installed. You should see a folder called InCopyWorkflow in the Plug-Ins folder and you might think you have everything you need. However, if you open the InCopyWorkflow folder you'll see only two plug-ins, InCopyImport and InCopyWorkflow (Figure 8.4). These default plug-ins merely allow InDesign to be aware of InCopy files and to place them in a layout. These plug-ins are the equivalent of a Word or RTF text-import filter. If all you need in InDesign is the ability to place InCopy files, then these two plug-ins are sufficient. However, if you want to participate in a parallel workflow with other users and enjoy the benefits of a LiveEdit Workflow, such as check-in/check-out, notes, assignments, and exporting InCopy stories, then you need to install the rest of the LiveEdit plug-ins.

Before you install the LiveEdit plug-ins, you should quit InDesign CS2. Now you need to locate the plug-ins that you're about to install, and the location of these files varies depending on how you licensed your Adobe software.

If you work in a large organization that participates in Adobe's volume licensing program it's highly likely that you have Adobe software installed on your computer but don't have access to the installation media. In that case, you'll need to contact your internal support staff or IT manager to request access to the installation CDs.

When you locate the LiveEdit plug-ins, follow these simple instructions to install them in the correct location:

Select all eight plug-ins: Assignment UI, InCopy Bridge UI, InCopy Bridge, InCopyExport, InCopyExportUI, Note, NotePref, and Username UI.

Press Command/Control-C to copy the plug-ins.

Locate the application folder at Adobe InDesign CS2/Plug-Ins/InCopyWorkflow on your hard drive.

Press Command/Control-V to paste the files so InDesign can access them (Figure 8.5).

Relaunch InDesign CS2.

InDesign Features for an InCopy Workflow

When you install the LiveEdit plug-ins, you'll notice that one new tool (Note), two new palettes (Assignments and Notes), and several new menu commands have been added to InDesign. Let's take a look at how each of these new features is used by an InDesign user participating in a LiveEdit workflow.

First, notice the File > User command that has been added by the LiveEdit plug-ins. Choose this command to enter a unique user name and choose a color that will be used to identify your contributions to the workflow (Chapter 2 for a complete discussion of choosing a user name.

You'll also notice the Note tool has been added to the Tools palette. The Note tool in InDesign works exactly like it does in InCopy (see Chapter 5) and lets an InDesign user add notes to an InCopy story. Without the LiveEdit plug-ins installed, though, an InDesign user cannot even see notes in an InCopy story. But when the plug-ins are installed, an InDesign user has full notes functionality, including the Notes menu and Notes palette in addition to the Note tool in the Tools palette (Figure 8.7).

Additionally, the Edit > InCopy submenu is added by the LiveEdit plug-ins and includes many commands for creating assignments, exporting stories, and managing content. InDesign users manage assignments and stories with the Assignments and Links palettes, and the View > Show Assigned Frames command highlights which stories have been assigned to InCopy users. All of these features and more are covered in detail later this chapter.