Adobe InDesign CS/CS2 Breakthroughs [Electronic resources] نسخه متنی

Book 'em, Danno

Paginate a Misbehaving Book Palette

One of the documents in my Book palette show a page range of "128" even though it's in the middle of the book and should say something like "5786." All the other files in the Book palette are paginating correctly.

Select the misbehaving document's file name in the Book palette and choose Document Page Numbering Options from the palette menu (Figure 7-1) or just double-click the document's page numbers in the Book palette. Make sure that the Automatic Page Numbering radio button is selected not the other choice, "Start Page Numbering At [x]" and click OK. Now check the Book palette. Since Auto Pagination is turned on by default, the document should now show the correct page range.

Didn't work? Okay, try this: Open the document and scroll through its Pages palette and make sure there are no other little black triangle icons above pages (indicating a section start) besides the one on the first page. If you do find a section start icon, double-click the triangle to open that page's Numbering & Section Options dialog box. As above, make sure that Automatic Page Numbering is turned on for this and any other sections, not "Start Page Numbering At [x]." That should do the trick.

Find/Change Throughout a Book

I need to change the copyright year that appears in the footer of every page of my 20 chapter book document. I was disappointed to see that "Find/Change in Book" is not an option in the Book palette menu, even though Print Book and Export Book to PDF are. Please don't tell me I have to run this simple Find/Change twenty times!

Heaven forbid. It's true there's no dedicated Find/Change in Book command, but there's a different way to get this done.

Close any InDesign documents you happen to have open that aren't part of the book.

Now open all the documents in your book at once. One way to do this is to click the first chapter in the Book palette and shift-click the last one (that selects them all), and then double-click any of them.

Choose Edit > Find/Change. In the Search popup menu, choose All Documents. To InDesign, "All Documents" means "All open InDesign Documents" so the Find/Change only has to be run once to hit every open chapter. Enter your old and new copyright years in the Find and Change fields, add any Find/Change Format settings you might need, and click the Change All button. InDesign does its search and replace throughout every chapter in your book.

To quickly close all the chapters at once but leave the Book palette open, press Command-Option-Shift-W, or on a PC press Ctrl-Alt-Shift-W.

Get Page Palette Numbers to Reflect Book Page Numbers

When I open a document that's part of a book, the Pages palette shows page numbers spanning from one to the last page. But in my Book palette, that document's Page Range shows up differently, such as "5778." I want the Page palette numbers to reflect the document's actual page numbers as seen in the Book palette.

You need to change the program preferences while that document is open. In the General panel of the Preferences dialog box, change the Page Numbering View option from "Absolute Numbering" to "Section Numbering." Close the Preferences dialog box and you should see your Pages palette icons as well as the Current Page Number field (bottom left of the document window) update to reflect the book pagination.

Delete Empty Last Chapter Pages

InDesign keeps adding a blank page to the end of some (not all) of my book documents. I'm positive I'm following all the correct steps to delete the pages, but they keep coming back. It gives me the creeps!

InDesign is adding blank pages as necessary, and keeping them there, because you told it to do so. (You just didn't know you did.) If you don't want it do that, open Book Page Numbering Options from the Book palette menu and turn off "Insert Blank Page."

Think about it before you do so, though. The Insert Blank Page option only becomes available if you've chosen "Continue on Next Odd [or Even] Page" in the Page Order section of the same dialog box. If you end a chapter on an odd (right-facing) page, and the next chapter is set to "Continue on Next Odd Page," then where is that even-numbered, left-facing page that's comes between?

It's like a Zen koan If a page is a thing with two sides, but some pages in a book only have one side, does it make a sound?

Generally, it's best to let InDesign add empty pages whenever it needs to. If it really bothers you, though, choose "Continue From Previous Document" in this dialog box and make peace with chapters occasionally opening on a left-facing page. (Or fine-tune your writing so the final text of each chapter appears on a left-facing page.)

Maintain Chapter Versions in a Book

Our editors mark up their corrections on hard copy printouts of our book's documents. Before we (the designers) make those corrections to the InDesign file, we do a "Save As" to the existing chapter, adding "second_pass" or "v3" or whatever to the end of the filename. The problem is that the Book palette doesn't track these files the newly-saved versions lose their association with the book and of course lose their correct pagination as well. We often end up with a Book palette containing a mix of current and outdated files.

You can avoid this problem by adopting two habits. First, never open a document that's part of a Book in any way other than double-clicking it from the Book palette. (Don't use File > Open, for example.) Second, use the Replace Document feature as soon as you give a chapter a new name with Save As.

Here's how it should work. To open a document that you need to create a new version of, double-click its name in the Book palette. Choose File > Save As, give the document a new name, and click OK. You now have a copy of the old document open, but with a new filename.

Now check to make sure the old filename is still selected in the Book palette (it should be if you just double-clicked it to open it). If it isn't, select it now, and choose Replace Document from the Book palette menu (Figure 7-2). InDesign will display the Open dialog box; locate the document you want to swap in for the selected one in the palette. Choose the new document in other words, the one that's open in InDesign right now and click OK. The Book palette updates to show the new version's filename in place of the old version, and the new version's pagination is updated accordingly.