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Configuring Printers
Configure printers through Printing Preferences, shown in Figure 14.3. (Printing Preferences was called Document Defaults in Windows 98 and Microsoft® Windows NT®.) Printing Preferences is used to configure the way documents are printed, and includes the following:
Duplexing Orientation Paper Source Media Page Order Pages Per Sheet Paper Size
Depending on the printer, different advanced options are available. Some possible advanced options include the following:
Copy Count Print Quality Scaling Truetype Fonts Postscript Output Option Truetype Font Download Option Postscript Language Level Send Postscript Error Handler Mirrored Output Negative Output Output Destination Resolution Enhancement EconoMode Fit to Page Levels of Gray
Figure 14.3 Layout Tab of Printing Preferences
To access printing preferences
Click the Layout or Paper/Quality tabs in the Print dialog box of the program you used to create the document.– Or –Right-click the name of a printer in the Printers folder, and then click Printing Preferences.
Printing Preferences settings are maintained across different documents, allowing you to establish a standard output for all documents. Printing Preferences determine default print job settings, but you can override these defaults in the Print dialog box.
Configuring Fax
If you are using Windows 2000 to send faxes, you can provide information about yourself and your fax. This information includes the following:
Your full name Fax number E-mail address Title Company Office location Department Home phone Work phone Address Billing code
Fax Service Configuration
There are several attributes about your fax service that you might want to configure first, including security settings and determining how fax jobs are stored and sent.To configure fax service options
From the Start menu, click Settings, and then click Control Panel. Double-click Fax. On the Advanced Options tab, click Open Fax Service Management Console. Right-click Fax Service on Local Computer, and then click Properties. Configure Fax Service on Local Computer Properties.
Using Fax Service Properties, you can configure features of your fax including the following:
Fax retry options:
Number of times a fax is retried Minutes between retries Days an unsent fax is kept
Whether a banner is printed at the top of each page Whether to use the sending device tsid Whether personal cover pages are allowed Where outgoing faxes are archived What the discount rate hours are in your area
The Fax Service properties page is shown in Figure 14.4.
Figure 14.4 Fax Service Properties Page
Fax User Information
This information is filled in as the default for the fax coversheet when you are preparing to send a fax. The User Information tab is shown in Figure 14.5.
Figure 14.5 User Information Tab of the Fax Properties Dialog Box
To configure fax user information
From the Start menu, point to Settings, and then click Printers. Right-click the fax, click Properties, and then click the User Information tab. Enter your information.
Fax Printing Preferences
Configure default options for sending fax jobs to a particular fax printer. By configuring fax options, you can affect the following features:
When the fax is sent. The fax's printing options, including orientation, paper size, and image quality. Information about the sender of the fax, such as e-mail address.
Configuring fax job defaults
From the Start, point to Settings, and then click Printers. Right-click a fax printer, click Properties, and then click Printing Preferences. Enter your information in the Fax Printing Preferences properties page.
The Fax Printing Preferences dialog box is displayed in Figure 14.6.
Figure 14.6 Fax Printing Preferences Dialog Box
The information you enter in the Fax Properties User Information tab and Fax Service Properties General tab, shown earlier, are the defaults that are offered to you by the Send Fax wizard when you prepare to send a fax. You can change these options when you prepare a fax job, but these are used as a starting point for the job.For more information about creating and sending fax jobs, see "New Ways to Send Print Jobs" later in this chapter.For more information about how the fax service makes fax calls, archives faxes, and determines when discount rates apply, see "Fax Service Configuration" earlier in this chapter.
