WINDOWS 1002000 PROFESSIONAL RESOURCE KIT [Electronic resources] نسخه متنی

Searching for Files, Folders, and Network Resources

Windows 2000 Professional makes it easy to search for files, folders, and resources using the new Windows Explorer user interface, the Search Assistant, and Indexing Service.

Navigating through Windows Explorer in Windows 2000 Professional is similar to using a Web browser. Forward and Back buttons, a History folder, an Address bar, custom views, and the Search Assistant have been added to all windows accessed through My Computer, My Network Places, My Documents, the Search command on the Start menu, and in Windows Explorer windows.

When you use Windows 2000 Professional on a Windows 2000 Server Active Directory domain, you can search the directory by specifying attributes for the resource you want. For example, you can search for printers capable of printing double-sided pages. For more information about using Active Directory, see "Using Active Directory to Search for Network Resources" later in this chapter.

Finding Files and Folders

Windows 2000 offers a number of ways to find files or folders. Each method provides access to the Search Assistant, History folder, and Indexing Service on the local computer.

You can search for files and folders in the following ways:

On the Start menu, point to Search and then click For Files or Folders, On the Internet, For People, or in an Active Directory domain, For Printers.

On the Start menu, point to Programs, point to Accessories, and then click Windows Explorer.

On the desktop, double-click My Documents, My Computer, or My Network Places.

You can use a Group Policy setting to control how you search for files and folders. Table 9.10 lists a Group Policy setting that affects how you search for files and folders and provides a brief description of it. Before you change a Group Policy setting, you should be familiar with using Group Policy and MMC snap-ins. To make changes to this setting, you must log on as a member of the Administrators group. You can find this Group Policy setting by using the Group Policy MMC snap-in and then following this path:

Local Computer PolicyUser ConfigurationAdministrative TemplatesStart Menu & Taskbar.

Table 9.10 Group Policy Setting That Affects Searching for Files and Folders

Saving and Opening Files

Among the new features of Windows 2000 Professional are the new Save As and Open dialog boxes.

In the left pane, shortcuts to the History folder, the Desktop, My Documents, My Computer, and My Network Places provide easy access to these locations. You can customize the appearance of the right pane by choosing to view Large Icons, Small Icons, List, Details, or Thumbnails.

In addition, Windows 2000 provides a list of recently used files in the File name box. When you begin typing in the File name box, files with names similar to the characters you type appear. You can choose from the list or continue typing to create a new file name.

Figure 9.4 illustrates the new features of the Open and Save As dialog boxes.

Figure 9.4 New Features of the Open and Save As Dialog Boxes

Group Policy Settings That Affect Saving and Opening Files

You can use Group Policy settings to control how you save and open files. Table 9.11 lists Group Policy settings that affect how you save and open files and provides a brief description of each. Before you change a Group Policy setting, you should be familiar with using Group Policy and MMC snap-ins. To make changes to these settings, you must log on as a member of the Administrators group. You can find these Group Policy settings by using the Group Policy MMC snap-in and then following this path:

User ConfigurationAdministrative TemplatesWindows ComponentsWindows Explorer.

Table 9.11 Group Policy Settings That Affect Saving and Opening Files

Using the History Folder

The Windows 2000 Professional History folder integrates Web links and network shares, so that no matter from where you view the History folder, you have access to everywhere you've been. You can choose to view the History folder by using the following filters: By Date, By Site, By Most Visited, or By Order Visited Today.

The History view, which you selected from the toolbar in Windows Explorer, tracks the history of all Web sites and now tracks the history of all documents you've opened. You can sort by location, date used, or search the history list itself, using option buttons.

Group Policy Settings That Affect the History Folder

Table 9.12 lists Group Policy settings that affect the History folder and provides a brief description of each. Before you change a Group Policy setting, you should be familiar with using Group Policy and MMC snap-ins. To make changes to these settings, you must log on as a member of the Administrators group. You can find these Group Policy settings by using the Group Policy MMC snap-in and then following this path:

Local Computer PolicyUser ConfigurationAdministrative TemplatesStart Menu & Taskbar.

Table 9.12 Group Policy Settings That Affect the History Folder

Connecting to Network Shares

Windows 2000 Professional allows you to map drives directly to shared subfolders on the network. For example, in previous versions of Windows, you mapped drives to servernamesharename. In Windows 2000, you can map drives to servernamesharenamesubsharenname.

You can use the Add Network Place wizard to connect to frequently accessed network resources. Mapped network drives do not appear in My Network Places. To view mapped drives, use My Computer or the Address bar as shown in the Figure 9.5.

Figure 9.5 Mapped Drive as Viewed on the Address Bar in My Network Places

Group Policy Setting That Affects My Network Places

Table 9.13 lists a Group Policy setting that affects the History folder and provides a brief description of it. Before you change a Group Policy setting, you should be familiar with using Group Policy and MMC snap-ins. To make changes to this setting, you must log on as a member of the Administrators group. You can find this Group Policy setting by using the Group Policy MMC snap-in and then following this path:

Local Computer PolicyUser ConfigurationAdministrative TemplatesDesktop.

Table 9.13 Group Policy Setting That Affects My Network Places

You can find the Group Policy settings listed in Table 9.14 by using the Group Policy MMC snap-in and then following this path:

User ConfigurationAdministrative TemplatesWindows ComponentsWindows Explorer.

Table 9.14 Group Policy Settings That Affect My Network Places

Using Indexing Service

Indexing Service is a Windows 2000 service that extracts information from a set of documents and organizes it in a way that makes it quick and easy to access that information through the Windows 2000 Search Assistant, the Indexing Service query form, or a Web browser. This information can include text from within a document (its contents), and the characteristics and parameters of the document (its properties), such as the author's name. After the index is created, you can search, or query the index for documents that contain key words, phrases, or properties. For example, you can run a query for all documents containing the word "product" or you can run a query for all Microsoft Office documents written by a specific author. Indexing Service returns a list of all documents that meet the search criteria.

Indexing Service can index the following types of documents in several languages:

HTML

Text

Microsoft Office 95 and later

Internet mail and news

Any other document for which a document filter is available

Indexing Service automatically stores all the index information in the System or the Web catalogs.

To enable Indexing Service on a local computer

Click Start, point to Search, and then click For Files or Folders.

In the left pane of the Search Results dialog box (see Figure 9.6), click the Search Options link, and then click the Indexing Service link.

Click Yes, enable Indexing Service and run when my computer is idle.

Figure 9.6 Search Options Dialog Box

Indexing Service is designed to run continuously and requires little maintenance. After it is set up, all operations are automatic, including index creation, index updating, and crash recovery if there is a power failure.

For more information about Indexing Service, see "Administering Indexing Service" in the Microsoft Management Console (MMC) Help file. Other topics in the MMC Help file explain how the Indexing Service works and how to conduct searches.

Group Policy Setting That Affects Indexing Service

Table 9.15 lists a Group Policy setting that controls users' access to Indexing Service and provides a brief description it. Before you change a Group Policy setting, you should be familiar with using Group Policy and MMC snap-ins. To make changes to this setting, you must log on as a member of the Administrators group. You can find this Group Policy setting by using the Group Policy MMC snap-in and then following this path:

User ConfigurationAdministrative TemplatesWindows ComponentsMicrosoft Management ConsoleRestricted/Permitted snap-ins

Table 9.15 Group Policy Setting That Affects Indexing Service

Using Active Directory to Search for Network Resources

When Windows 2000 Professional is connected to a Windows 2000 Server using Active Directory, you can search the directory for resources such as computers, printers, people, and shared folders, as long as the resource is published in the Active Directory.

To help users locate resources quickly, you can create custom Active Directory searches and distribute query directory search (*.qds) files to workgroups or organizational units.

Active Directory contains objects and each object is assigned specific attributes. For example, if a printer is capable of printing double-sided pages, the Active Directory administrator can specify that attribute for the printer in the Active Directory. When a user searches for printers capable of printing double-sided, the search returns all printers with that attribute. If the administrator chooses not to give the printer that attribute, even if it is capable of that function, the printer wouldn't be found by searching only for that attribute.

For more information about Active Directory, see the Windows 2000 Server Resource Kit.

IMPORTANT

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To search using Active Directory, the computer must be part of a Windows 2000 Server Active Directory domain.

Searching for Printers

To search for printers in an Active Directory domain, click Start, point to Search, and then click For Printers. If For Printers does not appear on the Search menu, your computer is not connected to an Active Directory domain.

Searching for People

In an Active Directory domain, click Start, point to Search, and click For People to start an Active Directory search. You can also specify to use an Internet search service in the Look in box. If you are not in an Active Directory domain, Active Directory does not appear as an option in the Look in box.

Searching for Computers

When you use Windows 2000 Professional in an Active Directory domain, you can search for computers two ways: using NetBIOS or using Active Directory. It is important to understand the difference between the two methods.

In previous versions of Windows, any time you specify a search for computers, the computer executes a NetBIOS search. If the computer you search for is logged on to the network, you can connect to it and view its shared folders. Figure 9.7 illustrates the results of a NetBIOS search and the available shares on the computer that was found.

Figure 9.7 NetBIOS Search Results Displaying Available Shares

To search for computers using NetBIOS

Click Start, point to Search, and then click For Files or Folders.

In the left pane, click the Computers link.

In an Active Directory network search, computers in the directory are represented by objects. You can locate an object even when it is disconnected from the network. Therefore, when you double-click the icon representing a computer found using an Active Directory search, only the properties for that computer are displayed, as shown in the Figure 9.8. The actual computer and its available shares are not available from an Active Directory search. To access shares in an Active Directory domain, the shares must be published and you must know the name of the share.

Figure 9.8 Active Directory Search Results Displaying the Computer's Properties

To search for computers using Active Directory

In My Network Places, double-click Entire Network.

Do one of the following:




If Web View is enabled, click the entire contents link, and then double-click Directory.

If Web View is not enabled, double-click Directory.




Right-click the object representing an Active Directory domain, and then click Find.

In the Find box, click Computers.

NOTE

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You might need to specify an object in the In box.

Searching for Shared Files and Folders

To access files and folders in an Active Directory domain, the Active Directory administrator must first publish them. Folders that are shared but not published do not appear in the Search Results window. If you search for a computer by using Active Directory, you can not view or access any shared folders residing on that computer. You must execute a NetBIOS search to view shares. For more information about NetBIOS searches, see "Searching for Computers" earlier in this chapter.

You can use the Search Assistant in Active Directory to locate shared folders, but you must specify the exact folder name. You cannot browse a list of shared folders. To find a shared folder in Active Directory, open the Search Assistant, and in the Find box, click Shared Folders. Then, in the Named box on the Shared Folders tab, type the shared folder name.

Group Policy Settings That Affect Active Directory

Table 9.16 lists Group Policy settings that affect Active Directory searches and provides a brief description of each. Before you change a Group Policy setting, you should be familiar with using Group Policy and MMC snap-ins. To make changes to these settings, you must log on as a member of the Administrators group. You can find these Group Policy settings by using the Group Policy MMC snap-in and then following this path:

Local Computer PolicyUser ConfigurationAdministrative Templates DesktopActive Directory.

Table 9.16 Group Policy Settings That Affect Active Directory

Preventing Access to System Files

Windows 2000 Professional provides new ways to help prevent users from deleting or modifying operating system and hidden files. By default, hidden files and folders and system files do not display in Windows Explorer windows or search results views.

To view system files, clear the Hide protected operating system files (Recommended) check box on the View tab of the Folder Options dialog box (accessed by clicking Folder Options on the Tools menu).

To view hidden files and folders, select the Show hidden files and folders option on the View tab of the Folder Options dialog box (accessed by clicking Folder Options on the Tools menu).

Group Policy Setting That Prevents Access to System Files

Table 9.17 lists a Group Policy setting that prevents access to system files and provides a brief description of it. You can use this Group Policy setting to prevent users from changing the setting that hides system and hidden files and folders.

Before you change a Group Policy setting, you should be familiar with using Group Policy and MMC snap-ins. To make changes to this setting, you must log on as a member of the Administrators group. You can find this Group Policy setting by using the Group Policy MMC snap-in and then following this path:

User ConfigurationAdministrative TemplatesWindows Components
Windows Explorer.

Table 9.17 Group Policy Setting That Prevents Access to System Files