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Other Preferences for Address Book

Two of the preference panes, "Template" (page 467) and "Sharing" (pages 476477), have already been explained in this chapter. Here are some details about the other preferences.

General:
These are pretty self-explanatory. Some items that may be confusing are explained below.

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Keep in mind that when Address Book sorts (organizes, alphabetizes) by "Last Name," that means it organizes your contacts according to what you typed in the second name box. In the illustrations below, the first example will be alphabetized under "a" for "and"; the second example will be alphabetized under "T" for "Tollett."

If your company uses Exchange 2000, you can synchronize your database of contacts through Outlook Web Access. Check with your network adminstrator or the IT personnel to help you set it up.

Phone:
When typing phone numbers into your Address Book, you don't have to enter all the parentheses and hyphens yourselfjust type the numbers. Address Book displays them for you according to the formats in this preference pane. Try itjust type the numbers in a phone field on the card, then hit Enter or Return or Tab.

In the "Formats" menu, you'll find even more options. Or choose "Custom…" and enter a different format altogether.

To edit existing numbers, select one and click the "Edit" button.

LDAP (Lightweight Directory Access Protocol) is an Internet protocol, or set of rules, to look up contact information in directories stored on servers on your network or the Internet. You can tell your Address Book to search specific directories that use LDAP.

For details on how to do it, ask your server administrator. Or open Address Book, then go to the Help menu and choose "Address Book Help." Search for LDAP. (I've had better luck searching for LDAP in all caps rather than lowercase. Weird.)

vCard preferences

This pane provides several options for your vCards, or the individual contact cards of information that you might save or send to others.

vCard Format:
If you want to send vCards to people using older computers or using older software, you can choose to save your vCards in version 2.1 instead of in the current version of 3.0.

Encoding:
Leave this as it is, unless you know you need different encoding so you can create vCards in something like Chinese or Korean.

Privacy:
You can ensure that certain information on your card is private so when you send your vCard to someone or send updates of your contact info, you share just the information you're comfortable with.

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Export notes in vCards:
By default, this option is not selected, and the contents of the "Note" field are not sent when you choose to notify others that your card is updated. If you do want your notes sent, check this box.