List of Figures - PowerPoint.Advanced.Presentation.Techniques [Electronic resources] نسخه متنی

List of Figures

Chapter 1: PowerPoint in a Nutshell

Figure 1-1: Parts of the default PowerPoint display.

Figure 1-2: The Slide Sorter view.

Figure 1-3: The Notes Page view.

Figure 1-4: You can customize Normal view by dragging the dividers between panes.

Figure 1-5: Choose a zoom percentage from the Zoom drop-down list.

Figure 1-6: Zooming out lets you see more at once, but at the cost of readability.

Figure 1-7: You can control the zoom with this Zoom dialog box rather than the list on the toolbar, if you prefer.

Figure 1-8: Rulers can help you place objects precisely and can also help set and change paragraph indents in a text frame.

Figure 1-9: Guides help you position objects precisely.

Figure 1-10: Adjust grid and guide settings in this dialog box.

Figure 1-11: Select a grayscale or black-and-white option for individual objects.

Figure 1-12: Switch among the different task pane pages from the menu at the top.

Figure 1-13: Click the AutoFit icon to control the AutoFit setting of a text placeholder.

Figure 1-14: Some layouts have a multi-purpose graphic object placeholder like this one.

Figure 1-15: You can undo an AutoLayout, if desired.

Figure 1-16: Add a new slide either by typing in the Outline pane or by clicking the New Slide button.

Chapter 2: Working with Templates and Color Schemes

Figure 2-1: Many of the formatting choices on this slide were made by the design template.

Figure 2-2: A presentation based on a presentation template contains many sample slides.

Figure 2-3: Select a presentation template by topic-not by design-through the AutoContent Wizard.

Figure 2-4: A products and services presentation created with the AutoContent Wizard.

Figure 2-5: Select an AutoContent Wizard category in which to insert the template.

Figure 2-6: A template applied to a new blank presentation.

Figure 2-7: Apply a different template to selected slides, if desired.

Figure 2-8: Select a presentation template for use as a design template.

Figure 2-9: Color selection for an object on the slide.

Figure 2-10: Select from among the alternative color schemes that the template provides.

Figure 2-11: Select a different color scheme for some or all slides.

Figure 2-12: Edit the color scheme by redefining one or more of the color placeholders.

Figure 2-13: Select the exact color that the chosen placeholder should display for all objects formatted with it.

Figure 2-14: Select the exact color that the chosen placeholder should display for all objects formatted with it.

Figure 2-15: Color selection for an object on the slide.

Figure 2-16: Non-scheme colors appear on a separate row.

Figure 2-17: Save a file as a Design Template to reuse it repeatedly later.

Chapter 3: Working with Masters and Layouts

Figure 3-1: The default layout for the first slide is Title Slide.

Figure 3-2: The default layout for all other slides is Title and Text.

Figure 3-3: Select a layout from the Slide Layout task pane.

Figure 3-4: The same content using two different slide layouts.

Figure 3-5: Viewing the Slide Master.

Figure 3-6: Viewing the Title Master.

Figure 3-7: Drag the text placeholder boxes on a Slide or Title Master to move or resize them the same way as you would any object on any slide.

Figure 3-8: Restoring deleted items from the Slide Master.

Figure 3-9: Choose the placeholders to display.

Figure 3-10: Apply Radial.pot to a blank presentation and then select the background graphic on the Slide Master.

Figure 3-11: Background graphics constructed of AutoShapes can be edited freely using PowerPoint's own drawing tools.

Figure 3-12: Some backgrounds include external graphic images, not just AutoShapes.

Figure 3-13: The background from Figure 3-12, dissected into its two parts.

Figure 3-14: You can remove background graphics from the Background dialog box

Figure 3-15: PowerPoint has used a picture as a background fill effect in the current design template.

Figure 3-16: Select a different bullet character, and adjust its size and color, if desired.

Figure 3-17: In the Symbol dialog box, choose any character from any font as the bullet character.

Figure 3-18: Select a picture for the bullet character.

Figure 3-19: Slide Master View toolbar.

Figure 3-20: Another set of masters has been added; they are blank by default with plain Arial font.

Figure 3-21: To create a new pair of masters based on a certain design, choose Add Design from that design's menu in the Slide Design pane.

Figure 3-22: Apply an alternative master to selected slides.

Chapter 4: Importing and Organizing Text

Figure 4-1: A paragraph-style Word document imported into PowerPoint as is.

Figure 4-2: This Word document would import well into PowerPoint because of its consistent use of heading styles for the text.

Figure 4-3: In Outline view in Word it is easy to see the headings' relationships to one another.

Figure 4-4: Select the Word document (or other outline file format) and click Insert.

Figure 4-5: Import slides from other presentations through the Slide Finder window.

Figure 4-6: An outline in a spreadsheet application like Excel can be imported into PowerPoint too.

Figure 4-7: Specify which sheet(s) should be imported from a multi-sheet workbook file.

Figure 4-8: Before working with the outline, you might want to adjust the display settings as shown here.

Figure 4-9: Drag-and-drop slides by dragging the icon to the left of their title text.

Chapter 5: Attractive Text Placement

Figure 5-1: A placeholder text box (on the left) and a manual text box (on the right).

Figure 5-2: When the text box itself is selected, the border consists of dots.

Figure 5-3: When the insertion point is in the text box, the border consists of diagonal lines.

Figure 5-4: Specify a precise height and width for a text box on the Size tab of its Format dialog box.

Figure 5-5: Specify a precise position for the text box, either in relation to its top-left corner or in relation to its center.

Figure 5-6: Rotate a manual text box by dragging its rotation handle.

Figure 5-7: Rotate a text placeholder box by entering Free Rotate mode and then dragging a corner.

Figure 5-8: The result of flipping a text box vertically.

Figure 5-9: The result of flipping a rotated text box horizontally.

Figure 5-10: Choose a color for the border.

Figure 5-11: Choose a line style for the border.

Figure 5-12: Choose a fill color for the text box.

Figure 5-13: Examples of various fill transparency settings.

Figure 5-14: Applying a fill color from the Format dialog box enables you to set a transparency amount as well as a fill.

Figure 5-15: Shadows apply to the text in an unfilled text box or to the outside border in a filled text box.

Figure 5-16: A 3-D effect applied to a filled text box.

Figure 5-17: A 3-D effect applied to a filled text box that has 100% transparency.

Figure 5-18: Toolbar buttons and lists for text formatting.

Figure 5-19: The Font dialog box has extra text formatting options that the toolbar does not provide.

Figure 5-20: AutoFit settings for a text placeholder box.

Figure 5-21: Turn AutoFit on/off in the AutoCorrect dialog box.

Figure 5-22: Buttons for horizontal text alignment on the Formatting toolbar.

Figure 5-23: Change the internal margins for a text box on the Text Box tab.

Figure 5-24: Text anchor point settings.

Figure 5-25: Adjust line spacing before, within, and after a paragraph.

Figure 5-26: Use the Bullets and Numbering dialog box to set up custom bullet characters or different numbering styles.

Figure 5-27: Indent markers on the horizontal ruler in Slide Master view-one set for each bulleted list level.

Figure 5-28: An AutoShape applied to a text box.

Chapter 6: Tables and Worksheet Grids

Figure 6-1: Click the Table icon in a slide layout.

Figure 6-2: The Title and Table placeholder is suitable for a large table.

Figure 6-3: Specify the rows and columns desired for the table to be inserted.

Figure 6-4: Without AutoLayout active, an inserted table appears centered on the slide.

Figure 6-5: Another way to insert a table is to drag across the desired number of rows and columns from the Table button.

Figure 6-6: The Tables and Borders toolbar.

Figure 6-7: First draw the outside border of the table frame.

Figure 6-8: This table, created with the Draw Table feature, is free from normal conventions regarding row and column numbers and sizes.

Figure 6-9: A table with a column selected.

Figure 6-10: The Table menu provides commands that insert and delete rows and columns in the table.

Figure 6-11: Resize the rows or columns of your table as needed to eliminate wasted space or to make room for longer text strings.

Figure 6-12: Use the Format Table dialog box to set table margins and default alignment.

Figure 6-13: Here are some things you can do with border formatting.

Figure 6-14: Use the controls on the Tables and Borders toolbar to format the border of each cell in the table.

Figure 6-15: The Format Table dialog box lets you specify formatting for the border on each side of each cell.

Figure 6-16: Mark the Semitransparent checkbox, if desired, on the Fill tab of the Format Table dialog box.

Figure 6-17: When you apply a picture fill to a table in general, each cell gets its own copy of the picture.

Figure 6-18: When you make the table background transparent and then place the picture behind it as a separate object, a single copy of the picture can serve as the background for the entire table.

Figure 6-19: When the table's fill is transparent, any objects between the table and the background show through.

Figure 6-20: When the table's fill is set to Background, the table's fill shows exactly what the slide background shows, and any intervening items are masked.

Figure 6-21: Using a different thickness of border for two sides can simulate a shadow effect.

Figure 6-22: Change the paste option for the pasted Excel cells to Picture of Table, so PowerPoint will treat the pasted object as a graphic.

Figure 6-23: Group 3-D rectangles together and add text to each of them to create the illusion of a 3-D table.

Figure 6-24: Paste options after pasting worksheet data from Excel into PowerPoint.

Figure 6-25: Use Paste Special to specify how the pasted item should appear, and then select Excel Object as the type.

Figure 6-26: Enter the file name or browse for it with the Browse button.

Figure 6-27: Choose Microsoft Excel Worksheet as the type of new object to embed.

Figure 6-28: You can change the update setting for a link here.

Chapter 7: Drawing Tools and Graphic Effects

Figure 7-1: You can use simple lines and shapes to accentuate the content on a slide.

Figure 7-2: To see an example of what you can do with the drawing tools, deconstruct a piece of clip art.

Figure 7-3: You can use AutoShapes as text boxes.

Figure 7-4: Here are some examples of what you can do with WordArt.

Figure 7-5: Choose an initial design from the WordArt Gallery.

Figure 7-6: Choose a different shape, if desired.

Figure 7-7: AutoShapes and WordArt can be sized precisely just like text boxes.

Figure 7-8: Use the Nudge controls from the Drawing toolbar's Draw menu or drag the controls off into their own floating toolbar.

Figure 7-9: The Align or Distribute submenu offers a variety of options for making objects align in relation to one another.

Figure 7-10: The original positioning.

Figure 7-11: The positioning after applying the Align Top command.

Figure 7-12: The original positioning.

Figure 7-13: The positioning after applying the Distribute Horizontally command.

Figure 7-14: Formatting a line, or the border of a shape, from the Format AutoShape dialog box.

Figure 7-15: The Fill Color button offers a variety of colors on its menu.

Figure 7-16: Control the transparency of the fill from the Colors and Lines tab.

Figure 7-17: Transparency examples for an AutoShape.

Figure 7-18: This gradient fades from black at the top to white at the bottom.

Figure 7-19: When a shape is rotated, the gradient will rotate too, or not, depending on your setting in the Fill Effects dialog box.

Figure 7-20: A one-color gradient involves one color plus a certain amount of either black or white.

Figure 7-21: With the Two Colors gradient you select two different colors instead of one color plus black or white.

Figure 7-22: Choose a texture that you want to use to fill the object.

Figure 7-23: A background texture from Windows has been imported here.

Figure 7-24: Choose the pattern you want, and select a foreground and background color.

Figure 7-25: Pictures placed in AutoShapes take on the AutoShape as a frame.

Figure 7-26: Use Background as the fill if you want the AutoShape to pick up the slide background but ignore any intervening objects.

Figure 7-27: Results of applying a shadow to transparent and non-transparent AutoShapes and WordArt.

Figure 7-28: Apply a basic shadow from the Drawing toolbar.

Figure 7-29: Some 3-D effects applied to various types of objects.

Figure 7-30: Choose a 3-D effect from the menu to apply to your object, or choose 3-D Settings to display the toolbar.

Figure 7-31: Some examples of how stretching an AutoShape can alter its appearance.

Figure 7-32: To stretch an AutoShape, drag a yellow diamond.

Figure 7-33: Rotate or flip a shape or line with the commands on the Draw menu.

Figure 7-34: Drag the green circle-the rotation handle-to rotate an AutoShape.

Figure 7-35: Two AutoShapes stacked.

Chapter 8: Working with Photographic Images

Figure 8-1: A raster graphic, normal size (right) and zoomed in to show individual pixels (left).

Figure 8-2: At high magnification, the difference in dpi for a scan is apparent.

Figure 8-3: When the image is used at normal size, there is virtually no difference between a high-dpi and a low-dpi scan.

Figure 8-4: Choose the file that you want to insert.

Figure 8-5: You can also link to a picture via an OLE link.

Figure 8-6: Scan an image from PowerPoint using the Windows scanner driver.

Figure 8-7: Custom Insert options.

Figure 8-8: Advanced Properties for the scanner enable you to change the resolution.

Figure 8-9: Specify an exact size for the photo on the Size tab.

Figure 8-10: This picture can benefit from cropping.

Figure 8-11: The picture has been improved by cropping and then resizing it.

Figure 8-12: Pictures can be cropped by entering crop measurements on the Picture tab.

Figure 8-13: The same image in four different image modes.

Figure 8-14: Compress the pictures here to make the PowerPoint file smaller.

Figure 8-15: Save the graphic as it was originally imported into PowerPoint, or as it currently exists there.

Figure 8-16: Specify graphics to appear in the photo album, a page layout, and a style of photo frame.

Figure 8-17: A slide from the Photo Album presentation.

Chapter 9: Using and Organizing Artwork Libraries

Figure 9-1: Some examples of clip art available in PowerPoint.

Figure 9-2: The Clip Organizer window.

Figure 9-3: Dialog boxes like this one access the Clip Organizer.

Figure 9-4: This slide layout calls specifically for clip art; no other object type will do.

Figure 9-5: This slide layout allows clip art as one of six possible graphic object types.

Figure 9-6: Search for clips from the Clip Art task pane.

Figure 9-7: Narrow down the search to only certain collections, if desired.

Figure 9-8: Narrow down the search to only certain types of files.

Figure 9-9: Find clips with a similar style to the selected one.

Figure 9-10: Browse the Clip Organizer to find a piece of clip art.

Figure 9-11: Browse clips at Microsoft's Web site through the Office Online interface.

Figure 9-12: Choose the colors you want to change, and choose the colors you want to change them to.

Figure 9-13: This clip comprises many tiny lines and shapes, each with its own round white selection handles and green rotation handle.

Figure 9-14: I've changed the color of a few of the "windows" on the top floor.

Figure 9-15: Specify the locations to catalog, if desired. By default, all locations are cataloged.

Figure 9-16: Select the clips to catalog and the collection in which to place them.

Figure 9-17: Remove a clip, or a category of clips, from the Clip Organizer.

Figure 9-18: Add, delete, or modify the keywords for a clip.

Chapter 10: Working with Diagrams and Org Charts

Figure 10-1: This diagram shows a repeating process.

Figure 10-2: A radial diagram is like a simple organization chart that starts from the center rather than the top.

Figure 10-3: A pyramid diagram shows the progression from the base level (large) to the top level (small).

Figure 10-4: A Venn diagram overlaps circles to show groups and their commonalities.

Figure 10-5: A target diagram is like a flowchart that flows from the outside to the center.

Figure 10-6: Show the chain of command in an organization with an org chart.

Figure 10-7: Select the diagram type to insert.

Figure 10-8: The Diagram toolbar when a pyramid diagram is selected- it is similar for other diagram types.

Figure 10-9: A selected shape has gray circle selection handles.

Figure 10-10: Reversing the diagram flow changes which labels are assigned to which shapes.

Figure 10-11: Move a shape forward or backward in the diagram structure with the Diagram toolbar.

Figure 10-12: Switch to a different diagram type with the Change To button.

Figure 10-13: Resizing with Resize Diagram turned on resizes only the frame.

Figure 10-14: Resizing a diagram with its normal selection handles changes the size of everything in the frame as well as the frame itself.

Figure 10-15: Turning off AutoLayout makes all kinds of manual changes possible for the layout.

Figure 10-16: Select a different AutoFormat for the diagram.

Figure 10-17: The Organization Chart toolbar.

Figure 10-18: The Organization Chart toolbar.

Figure 10-19: This is the standard layout for a branch of an organization chart.

Figure 10-20: Hanging layouts make the chart more vertically oriented.

Figure 10-21: Choose the desired layout for the selected supervisor box.

Figure 10-22: Connector lines show red when connected and green when disconnected.

Figure 10-23: Changing the docking point of a connector line to a box.

Figure 10-24: This organization chart has been manually formatted.

Chapter 11: Using the Charting Tools

Figure 11-1: Microsoft Graph has a floating datasheet window and different toolbars and menus.

Figure 11-2: A typical chart.

Figure 11-3: Select a worksheet to import data from, and optionally a range from it.

Figure 11-4: Columns A and B have been excluded.

Figure 11-5: The data series are the people's names.

Figure 11-6: The data series are the months.

Figure 11-7: Clockwise from upper left- 3-D column, 3-D clustered bar, 2-D area, and 3-D area.

Figure 11-8: Clockwise from upper left- Surface, Radar, 3-D line, and 2-D line.

Figure 11-9: Clockwise from upper left- Doughnut, Pie, Scatter, and 3-D Pyramid.

Figure 11-10: Select a chart type from the Standard toolbar.

Figure 11-11: You can choose from every available chart type and subtype through this dialog box.

Figure 11-12: You can choose a custom chart type from the Custom Types dialog box.

Figure 11-13: Create your own custom chart types using an existing chart as an example.

Figure 11-14: Hide the chart's legend if it doesn't provide any needed information; hiding it gives more room to the chart.

Figure 11-15: Position the legend in relation to the chart.

Figure 11-16: It is difficult to determine the exact values for these bars.

Figure 11-17: The minor gridlines make it obvious that the values for these bars are 21, 20, and 22.

Figure 11-18: Turn on/off major and minor gridlines for each axis here.

Figure 11-19: Change the value axis's scale to change the audience's perception of the differences between values.

Figure 11-20: Adjust the axis scale in the Format Axis dialog box.

Figure 11-21: Adjust the number format in the Format Axis dialog box.

Figure 11-22: For some types of charts, data labels can help make the meaning clearer.

Figure 11-23: Choose the type of data labels you want to appear on your chart.

Figure 11-24: Axis labels can help explain a chart's message more clearly.

Figure 11-25: Enter the titles and labels you want to use.

Figure 11-26: Use a data table to show the audience the numbers that formed the chart.

Figure 11-27: Adjust the size of the plot area inside the chart frame. You can also apply a border and/or fill to it, if desired.

Figure 11-28: The Patterns tab controls the text box in which the title or label sits.

Figure 11-29: Use the Font tab to choose the typeface and its attributes.

Figure 11-30: Change the text alignment and orientation on the Alignment tab.

Figure 11-31: Understand the difference between a data series and a data point.

Figure 11-32: One the Shape tab, you can choose from among several bar and column shapes.

Figure 11-33: The Options tab for column and bar charts enables you to set the gaps between bars.

Figure 11-34: The Options tab for pie charts enables you to specify the angle of the first slice.

Figure 11-35: This chart could benefit from some 3-D setting changes to make the back rows more readable.

Figure 11-36: Adjust the 3-D settings here. The Perspective controls appear only when the Right Angle Axes checkbox is unmarked.

Figure 11-37: Now each series is visible, thanks to some 3-D adjustments.

Chapter 12: Sound Effects, Soundtracks, and Narration

Figure 12-1: Search the Clip Organizer for sounds from your hard disk and from Microsoft's Office and Web collections.

Figure 12-2: Preview a clip in the Preview/Properties box.

Figure 12-3: Specify when the sound should play.

Figure 12-4: The Action Settings dialog box specifies that a sound should play when clicked.

Figure 12-5: Custom Animation settings let you fine-tune when a sound will play.

Figure 12-6: Choose when the sound should begin to play.

Figure 12-7: Use the Timing controls to set a delay for when the sound will play.

Figure 12-8: Specify at what point the clip will start and stop.

Figure 12-9: Adjust the volume for an individual sound in comparison to the baseline volume for the entire presentation.

Figure 12-10: Choose a sound to assign to an object.

Figure 12-11: Specify the starting and ending track, and optionally, a time within those tracks.

Figure 12-12: To play across multiple slides, set the Stop setting to 999 slides.

Figure 12-13: You can use a timeline to set the timing between clips on a slide in a graphical way.

Figure 12-14: Record your own sounds using your PC's microphone.

Figure 12-15: Read the text shown in the dialog box to allow PowerPoint to adjust the recording level as needed.

Figure 12-16: Choose a recording quality or set one up on your own.

Figure 12-17: Link the narration file, if desired.

Chapter 13: Using Transitions and Animation Effects

Figure 13-1: Set a slide to advance automatically after a certain number of seconds.

Figure 13-2: The numbers beneath and to the left of each slide represent the timings set for them.

Figure 13-3: The Rehearsal box helps you set timings for moving from slide to slide.

Figure 13-4: Set up transition effects, including the basic effect, the speed, and an associated sound (optional).

Figure 13-5: Associate a WAV format sound file with the transition, if desired.

Figure 13-6: Select an animation scheme for the selected slide.

Figure 13-7: Here's one of the animation schemes when viewed in the Custom Animation task pane.

Figure 13-8: Expanding the list of animations shows the animations for items 2 through 4 (the other bullets on the bulleted list in Figure 13-7).

Figure 13-9: Choose a recently used effect from the menu, or choose More Effects.

Figure 13-10: The Add Effect dialog box (the exact name varies) shows the full list of available effects of the chosen type.

Figure 13-11: Control how the text within a single text box is animated.

Figure 13-12: The Timing tab with the Triggers controls expanded.

Figure 13-13: The Advanced Timeline shows the amount of time that your animations will take up.

Figure 13-14: Create a trigger that makes one object animate when another is clicked.

Figure 13-15: Specify a color change or disappearance for an object after its animation.

Figure 13-16: Choose one of the common motion paths from the menu or choose More Motion Paths for a more complete set.

Figure 13-17: The Add Motion Path dialog box provides a large set of motion paths from which to choose.

Figure 13-18: The motion path appears on the slide. The green arrow is the starting point and shows the direction of the flow.

Figure 13-19: Line motion paths have starting and ending points.

Figure 13-20: A motion path is an object on the slide that can be moved, resized, and/or rotated like any other object.

Figure 13-21: Right-click and choose Edit Points to make all the points that make up the path draggable.

Figure 13-22: First the slide should appear as shown at top, and then it should change to show the content shown at bottom.

Figure 13-23: Place the "bottom" layer object first and animate the objects with exit effects.

Figure 13-24: Place the next layer of objects on the slide, and animate their entrances to be With Previous.

Figure 13-25: In this progression, the chart is appearing by series.

Figure 13-26: In this progression, the chart is appearing by category.

Figure 13-27: Apply a custom animation entrance effect to the chart as a whole.

Figure 13-28: Animate a chart by series, by category, or by individual data points.

Figure 13-29: Each animated segment of the chart appears separately in the task pane.

Chapter 14: Incorporating Motion Video

Figure 14-1: Live-action video is video that was filmed from "real life."

Figure 14-2: Digital animation consists of a sequence of computer-generated drawings.

Figure 14-3: Insert movies from the Clip Organizer.

Figure 14-4: Control a clip's Mouse Over and/or Mouse Click settings in its Action Settings dialog box.

Figure 14-5: You can control some play options from this dialog box for movie files.

Figure 14-6: These two entries represent a single movie clip. The top one starts it playing automatically, and the second one pauses the clip when you click it.

Figure 14-7: Specify the starting and stopping points for the clip.

Chapter 15: Managing the Presentation Process

Figure 15-1: Presentation controls in the bottom left corner in Slide Show view.

Figure 15-2: Click the Slides icon, or right-click anywhere, to open the Slides menu during the presentation.

Figure 15-3: Go to a specific slide from the Go to Slide command on the Slides menu.

Figure 15-4: Select the slide to display from the All Slides dialog box.

Figure 15-5: Jog your memory regarding keyboard shortcuts by displaying the Slide Show Help dialog box.

Figure 15-6: Hide slides from Slide Sorter view with the Hide Slide button on the toolbar. Slides 8 through 12 are hidden.

Figure 15-7: You can use custom shows to hide related groups of backup slides.

Figure 15-8: Custom shows can allow the same basic presentation to be used for multiple audiences with some of the same slides and some different ones.

Figure 15-9: Use the Add button to copy slides from the main presentation into the custom show.

Figure 15-10: Manage your custom shows here.

Figure 15-11: Return to the full presentation from the All Slides dialog box.

Figure 15-12: Choose a pen color and type.

Figure 15-13: Draw on the slide with the pen tools.

Figure 15-14: Annotations become AutoShapes that can be manipulated as graphics.

Figure 15-15: View speaker notes on-screen during the presentation.

Figure 15-16: Set up the monitors in the Display Properties box in Windows.

Figure 15-17: Configure the presentation to use a two-monitor setup.

Figure 15-18: Presenter View provides tools for helping you manage your slideshow from a second monitor.

Figure 15-19: Use Package for CD to place all the needed files for the presentation on a CD (or in some other location).

Figure 15-20: Package the presentation files to some other location if appropriate.

Figure 15-21: You can specify multiple presentations to include on the CD and set the order in which they should play.

Figure 15-22: Set options for copying the presentation(s) to CD.

Chapter 16: Attractive Handouts and Speaker Notes

Figure 16-1: Choose Handouts to print in the Print dialog box.

Figure 16-2: Select a Grayscale mode for each slide.

Figure 16-3: The Handout Master defines the layout for each handout type.

Figure 16-4: Choose a handout layout to work with.

Figure 16-5: Control the header and footer display for handouts and speaker notes.

Figure 16-6: Notes Page view lets you type your notes in a big text box and see how each notes page will look when printed.

Figure 16-7: Edit the layout of notes pages in Notes Master view.

Figure 16-8: Choose a format for sending the presentation to Word.

Figure 16-9: Format handouts in Word.

Figure 16-10: Change page margins in Word.

Figure 16-11: Select the whole table and then center it horizontally.

Figure 16-12: The Tables and Borders toolbar offers a convenient menu for choosing both vertical and horizontal alignment at once.

Figure 16-13: The Borders button on the Formatting toolbar has a drop-down list of border sides to turn on/off.

Chapter 17: User-Interactive and Web-Based Shows

Figure 17-1: A sampler of the various navigational control types available in PowerPoint.

Figure 17-2: Insert a hyperlink by typing the text to display and choosing the address to jump to.

Figure 17-3: Select the slide that the hyperlink should jump to.

Figure 17-4: Browse a list of recently used files.

Figure 17-5: Enter the new document name and location.

Figure 17-6: Fill in the recipient and subject of the mail-to link.

Figure 17-7: Check the action setting for the button and make a change if needed.

Figure 17-8: Set up Kiosk Mode to limit the control users have during the show.

Figure 17-9: A presentation saved in Web format and shown in a Web browser.

Figure 17-10: The Save as Web Page command displays a slightly different Save As dialog box than normal.

Figure 17-11: Use this dialog box to provide more input on how PowerPoint converts your work to Web format.

Figure 17-12: Customize the presentation's save for a specific browser version.

Figure 17-13: Enter a name and address for the FTP location you want to add.

Figure 17-14: An instruction page like this one provides hyperlinks to the various files that visitors to the Web site may want to access.

Chapter 18: Custom Work Environments: Menus and Toolbars

Figure 18-1: Open the Customize dialog box in order to make toolbars and menu bars editable.

Figure 18-2: Delete a button by dragging it off the toolbar.

Figure 18-3: Rearrange or delete menu commands by opening the menu and then dragging the commands.

Figure 18-4: Add a command to a toolbar or menu by dragging it from the Commands tab.

Figure 18-5: Right-click a button or menu command to display its Properties menu.

Figure 18-6: Right-click a button or menu command to display its Properties menu.

Figure 18-7: The Rearrange Commands dialog box offers an alternative to drag-and-drop.

Figure 18-8: Create your own toolbars.

Figure 18-9: Create your own menu system.

Chapter 19: Working with Macros and Add-Ins

Figure 19-1: Name your macro and enter a description for it, if desired.

Figure 19-2: The Macro toolbar provides a Stop button for ending the recording.

Figure 19-3: Run macros from the Macro dialog box.

Figure 19-4: You can place macros on toolbars the same way as other commands.

Figure 19-5: You can create a menu for easy access to macros, if desired.

Figure 19-6: Editing a macro in the Visual Basic Editor.

Figure 19-7: Set the macro security level in PowerPoint.

Figure 19-8: When Medium security is used, you are prompted about macros being enabled or disabled.

Figure 19-9: Copy macro modules from one presentation file to another.

Figure 19-10: The Add-Ins box lists the installed add-ins and enables you to add more.